MINUTES OF THE MEETING OF THE
Mayor Moreno called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, John Thodos, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley, and Crotis Teague. 7:54p.m.
Foreclosure of Lien / Sale 402 15th Avenue
The City of East Moline demolished the residence located at 402 15th Avenue, East Moline, in September of 2001, incurring cost for demolish, legal fees and publications cost totaling $8,807.77. A lien was filed against the property in that amount on September 20, 2001. The adjoining property owner, wanting to purchase the empty lot has, now contacted the City of East Moline. Recommendation: Authorize the City Attorney to negotiate the sale of the lot to the adjoining property owners, Charles Elliott and Carol Isabel Elliott. Budget Impact: Income on sale to cover cost.
A motion was made by Alderman Heiland, seconded by Alderman Thodos, to concur with the request as present. Upon roll call the following voted in favor: Kelley, Teague, Heiland, Thodos, Moreno, Doose and Meredith. Motion carried.
Property Tax Reimbursement, Timberline Pallet & Skid (Jim Hughes)
Many years ago Valspar Paints allowed the City to construct a “Tot Lot” on their property. This park was named Officer Park. When the park was constructed the property tax was minimal. When Mr. Tindall purchased the property he continued to honor the agreement we had with Valspar for Officer Park. Three years ago Mr. Tindall was notified that the valuation of the property was going to increase. The valuation increase resulted in a property increase of 259%, from $214.04 to $768.12. Last year the City of East Moline, agreed to reimburse Mr. Tindall $400.00. This year Mr. Tindall requested an agreement on how property tax would be handled each year. Mr. Tindall stated he would not mind paying $250.00 each year; this is 32% of the current $782.24 tax bill. After a brief discussion the following agreement was reached. Mr. Tindall would pay the property tax bill as presented. After all four installments are made, upon presentation of a “stamped-paid” property tax bill, the City of East Moline would reimburse Mr. Tindall 68% of that bill. In the event the City of East Moline is successful in reducing the assessed valuation, in no way should Mr. Tindall’s share be less than $150.00, which was his original property tax cost. This agreement would continue as an addendum to the lease that is currently in effect. Recommendation: To approve the proposed agreement. Budget Impact: To reduce available revenues by $500.00 annually, with funds coming from Recreation and Culture this year. After much discussion among the Alderman, the consensus is to table it until more information is available.
A motion was made by Alderman Heiland, seconded by Alderman Thodos, to table this item until the next Committee of the Whole Meeting, and give Mr. Hughes the authority to pursue the following three options, get the Assessor to lower the evaluation, purchase of property, and get with Mr. Willemarck to check out other acreage within a ten (10) block area. Upon voice vote all in attendance voted in favor. Motion carried.
Downtown Parking (Chief Freeman)
Item pulled from agenda.
Drop-Off Recycling Center (Bruce Willemarck)
Rock Island County Waste Management Agency has requested proposals from Companies to provide recycling drop-off collections and processing services for Rock Island County residents. Four drop-off locations were chosen in the following Cities: Rock Island, Moline, East Moline and Milan. The Agency will subsidize the program by reimbursing each of the four communities up to $25.00 per ton of recycling materials collected. We estimate 500 tons of recycling materials per year will be collected at the East Moline site. This represents approximately 6% of our residential refuse collection. Site location is the Fire Station parking lot on 42nd Avenue. This site can be moved to the new City Garage when completed. Recommendation: Allow drop-off recycling in East Moline. Budget Impact: Rock Island County Waste Management to subsidize Drop-Off Center by up to $25.00 per ton. Estimated cost subsidy: 500 tons per year @ $25.00 per ton equals $12,500 per year. Any Cost over $25.00 per ton will be the responsibility of East Moline.
A motion was made by Alderman Moreno, seconded by Alderman Kelley, to concur with the request as presented. Upon voice vote all in attendance voted in favor. Motion carried.
Vehicle Replacement (Steve Verdick)
Permission to replace a 1995 automobile is being requested. The 7-year-old car has 114,700 miles and is in need of repairs to the transmission, front end, and tires. It is unreliable to drive for out of town meetings. There is $18,000 budgeted in the Motor Fuel Budget. Recommendation: Option 1- Obtain bids for a vehicle to be purchased and owned by the City of East Moline (current policy).
Option 2- Provide a vehicle allowance of $325.00 per month and have the employee purchase and own the vehicle. Other Cities Automobile Policies: Silvis and Rock Island provide city cars, Moline provides a $500.00 monthly allowance, and Bettendorf, Davenport, and Scott County all allow $350.00 monthly allowance.Budget Impact: The two options cost the City of East Moline about the same amount. If the City of East Moline owns the car the monthly cost is $353.00 if you include maintenance, fuel, depreciation and insurance. If an allowance of $325.00 per month is paid the cost to the City of East Moline is $354.00 per month if you include IMRF and FICA. The employee would have net compensation $197.00 of the $325.00 after income tax, IMRF, and car insurance is deducted.
A motion was made by Alderman Moreno, seconded by Alderman Thodos, to table this item until the next Committee of the Whole Meeting. Upon voice vote all in attendance voted in favor. Motion carried.
Mayor Moreno appointed the following individuals to research other options and information regarding the above item, Alderman Moreno, Jim Hughes, Finance Director, Steve Verdick, City Administrator and Dee Sullivan, resident.
Civilian Contract Employee (Chief Freeman)
Item pulled from agenda.
Fiesta on 15th Avenue (Rich Keehner)
The City of East Moline has received correspondence from East Moline Main Street Association promoting a Hispanic Fiesta to be held in downtown East Moline. To provide a location for this event, East Moline Main Street has requested permission to close 9th Street and 15th Avenue East of the intersection and West of the intersection of 10th Street and 15th Avenue from 3:30P.M. Until 11:00P.M. June 14, 2002. Cross traffic at the before-mention intersections will remain open. Recommendation: Allow closure of 9th Street and 15th Avenue East of intersection and West of the intersection of 10th Street and 15th Avenue from 3:30P.M. Until 11:00P.M. On June 14, 2002. Budget Impact: Minimal.
A motion was made by Alderman Thodos, seconded by Alderman Kelley, to approve the request as presented. Upon voice vote all in attendance voted in favor. Motion carried.
Computer Virus License (Jim Hughes)
The City of East Moline received quotes on Virus Scan protection for the City Network. Two bids were received one from 4CS in the amount of $5,264.85 and one from ISR in the amount of $6,556.00. Although ISR has a higher bid it is recommended that their bid be accepted for the following reason: the bid from 4CS requires that the licenses and software be repurchased every 2 years making it in the long run a higher expense for the City. With the quote from ISR only the licenses have to be renewed every 2 years. Recommendation: Accept the bid from ISR for the Network Virus Scan in the amount of $6,556.00 a one time cost. Budget Impact: Already Budgeted.
A motion was made by Alderman Kelley, seconded by Alderman Meredith, to approve the bid from ISR in the amount of $6,556.00 for the Network Virus Scan as presented. Upon roll call the following voted in favor: Kelley, Teague, Heiland, Thodos, Moreno, Doose and Meredith. Motion carried.
DHCU Land Transfer (Steve Verdick)
Item pulled from agenda.
Sidewalk Repair Program (Bruce Willemarck)
For Your Information, the Maintenance Service Department has $15,000 budgeted for fiscal year 2002/2003 for sidewalk repairs or replacements. Our current Sidewalk Replacement Program charges residents $2.50 per square foot to replace a 4-inch thick sidewalk and $3.00 per square foot to replace a 6- inch sidewalk. Normal cost of a contractor to replace a sidewalk ifs from $5.00 to $6.00 per square foot. This information is being provided to you so that you are informed of the services we can provide. Any concerns pertaining to damaged sidewalks call Mr. Willemarck at Maintenance Services Department. No action required, information only.
A motion was made by Alderman Kelley, seconded by Alderman Meredith, to adjourn the meeting. Upon roll call the following voted in favor: Kelley, Teague, Heiland, Thodos, Moreno, Doose, and Meredith. Motion carried. 8:50p.m.
Minutes taken and submitted by,
Arletta D. Holmes, City Clerk
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