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     MINUTES OF THE MEETING OF THE MAYOR 

AND THE COMMITTEE-OF-THE-WHOLE 

OF THE CITY OF EAST MOLINE, ILLINOIS 

MAY 19, 2008

 

ROLL CALL

 

Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes to call the roll.  The following Aldermen were present:  Helen Heiland, Luis Puentes, Luis Moreno, Cheri Bustos, David Kelley, Roseann Cervantes, Gary Westbrook, and Mayor Thodos.   7:23 p.m. 

  

ADDITIONS/CORRECTIONS TO AGENDA

 

 None 

 

 FIREFIGHTER ANNUAL PHYISCALS  (Chief DeFrance)    

The Fire Department provides annual physical exams for its members, inclusive of protocols recommend by NEPA and required by OSHA.  Since the inception of this program in 2004, the department has utilized North Greenville Fitness and Cardiac Rehabilitation Clinic, Inc.  Travelers Rest, South Carolina.  

 

RECOMMENDATION:   

It is staff’s recommendation to have North Greenville Fitness and Cardiac Rehabilitation perform the annual Fire Department physicals on June 17th & 18th, 2008 at a cost not to exceed $12,000. 

 

BUDGET IMPACT:   

Based on past utilization by department members, the actual cost could be less than $9,000.  The cost of these physicals will be paid from the insurance fund. 

 

DISCUSSION: 

Chief De France explained the plan to the City Council regarding the Annual Physicals for the Firefighters and why this is mandatory.   Additional discussion and comments were held regarding the funding source for the physicals, what other  Cities have as similar programs for their Firefighters and what incentive programs are provided to promote healthy life styles.  Additional comments were made by the Aldermen and staff. 

 

A motion was made by Alderman Puentes, seconded by Alderman Cervantes, to concur with staff recommendation to allow North Greenville Fitness and Cardiac Rehabilitation to perform the annual physicals at a cost not to exceed $12,000 and direct the City Attorney to prepare the appropriate document and forward to the City Council for their consideration.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland.  Motion carried.  

 

PLAN SPECIFICATIONS AND COST FOR 8TH STREET AND 25TH 

AVENUE  (Mr. Kammler) 

In accordance with the 2008 Capital Improvement Plan as well as with prior direction from Council, Construction Plans, Specifications and Contract Documents have been prepared by the Engineering Department to replace the water main and portions of the sanitary sewer along 8th Street between 20th Avenue and 25th Avenue.  Once the utility work is completed, the street will be resurfaced.  A technology commonly referred to as “Hot In-Place Asphalt Recycling” is to be utilized to recycle a portion of the street surface and to provide cost savings over traditional milling and overlaying.  Complete plans, specifications and bidding documents are available for review and comment at the East Moline Engineering & Maintenance Facility. 

 

While construction will undoubtedly result in inconvenience for neighboring residents, the street is to remain open to local traffic throughout construction. 

 

The bid letting is scheduled for Thursday, May 29, 2008 at 10:00 a.m.  A complete tabulation of bids and formal recommendation from the Director of Engineering (pending reasonable bid prices) will be forwarded to the City Council prior to the June 2, 2008 regular Council Meeting. 

 

RECOMMENDATION:       

Approve the Plans, Specifications and Construction Contract Documents and recommend the project be awarded to the lowest responsible bidder, subject to (1) the results of the May 29, 2008 bid letting and (2) the final recommendation of the Director of Engineering. 

 

BUDGET IMPACT:   

Approximately $650,000 (Final Engineer’s Estimate of Cost is on file in the Clerk’s office).  Actual bid amount and construction contract will be presented for Council approval on June 2, 2008.  Approximate breakdown of funds and sources according to our revised Capital Improvement Program is:  

 

 

$400,000 Water Distribution Capital Improvement 

                     $40,000 Sewer Collection Capital Improvement 

$210,000 Non-Home Rule Sales Tax 

 

A motion was made by Alderman Westbrook, seconded by Alderman Bustos, to concur with staff recommendation as presented and direct the City Attorney to prepare the appropriate document and forward to the City Council for their consideration.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland.  Motion carried. 

 

SUMMER PROGRAM (Alderman Moreno) 

Brent Carmichael has approached the City Council to offer his services and expertise in working with disadvantaged youth.  He is willing to recreate the summer program that he had in East Moline a few years ago.  The programs objective is to effectively reach area youth interested in enhancing their individual and educational skills and talents.   

 

Brent is willing to start a summer program at four separate park locations, utilizing eight youth workers (two at each park).  Their pay will be $9 an hour.  There will also be one adult volunteer team leader and two teacher/parent volunteers at each park the entire time.  The program will span four weeks beginning June 16 and ending on July 18.  It will begin at 10:00 am and end at 3:00 pm.  The program will be held Tuesday through Friday.  The program is geared for children 10-16 years of age.  It is anticipated having approximately 40 youths at each park for a total of 160.  There will be a $20 cost for participating.   Financial sponsors will be solicited for those youths who cannot afford the $20.   

 

RECOMMENDATION:   

Total anticipated cost is $9,960.  The Park Board recommends that $7,500 from Recreation & Culture Fund be used towards the summer program.  Mr. Carmichael will be responsible for raising the remaining cost. 

 

BUDGET IMPACT: 

$7,500 from Recreation and Culture Fund 

 

DISCUSSION:   

Alderman Westbrook spoke with Mr. Carmichael and he sends his apologies for not being in attendance tonight.  Mr. Carmichael had an employment interview in Decatur for a coaching position that was scheduled for 3:30p.m. (however his interview did not begin until 5:00p.m.) therefore he was unable make it back in time for tonight’s meeting.  Alderman Westbrook noted that many of us are aware of the work Mr. Carmichael has done in the past with summer programs.  Alderman Westbrook offered to answer any question that he could tonight, but stated Mr. Carmichael will make himself available to anyone who has questions or concerns.  Alderman Heiland asked if he was hired, would this prevent him from doing the summer program.  Alderman Westbrook informed her that his start dated would be in the fall, if hired.  Alderman Kelley asked who would hire the staff that he will be working with.  Alderman Moreno explained how that process would work Alderman Moreno also stating that only one person would be hired for each park, all others would be volunteers.  Alderman Kelley questioned the funding asking if the $7,500 would be enough for the program, stating that if Mr. Carmichael runs into any problems he can return to the City Council.  

 

A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to concur with the request and allocate fund from the Recreation & Culture Fund not to exceed $7,500 for the Summer Parks Program and direct the City Attorney to prepare the appropriate document and forward to the City Council for their consideration.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland.  Motion carried.   

 

 

ADJOURMENT: 

A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to adjourn the Committee-of-the-Whole meeting.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland Motion carried.  7:55p.m. 

  

 

Minutes taken and submitted by, 

 

 

_________________________________ 

Arletta D. Holmes, City Clerk

 

 

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