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MINUTES OF THE MEETING OF THE
MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLINE, ILLINOIS

ON 05/19/2003

ROLL CALL

Mayor Moreno called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Rick Meredith and Crotis Teague. Absent: Alderman Gary Kelley. 7:30p.m.

Employee Replacement (Chief Freeman)

Due to the resignation of Officer Aaron Allen, the Police Department needs to hire a replacement officer. The effective date of hire would be June 19, 2003. Recommendation: Hire replacement. Budget Impact: None, budgeted position.

A motion was made by Alderman Doose, seconded by Alderman Teague, to concur with the recommendation as presented. Upon voice vote all those in attendance voted in favor. Motion carried.

Vehicle Purchase (Leath Drake)

Bids have been received to replace a 1997 Crown Victoria with approximately 100,000 miles. The cost of repairing this vehicle is more than it is worth. We have also received a trade-in allowance of $1,500 for this vehicle, which is reflected in the bids below:

Reynolds Ford 2003 Ford Taurus $14,897.00

Green Chevrolet 2003 Chevrolet Malibu $14,612.00

Recommendation: Purchase the 2003 Chevrolet Malibu for $14,612.00 with the trade-in of the 1997 Crown Victoria. Budget Impact: None, budgeted item.

A motion was made by Alderman Puentes, seconded by Alderman Moreno, to concur with the recommendation, to accept the low bid of $14,612.00 from Green Chevrolet for the purchase of a 2003 Chevrolet Malibu with trade-in of the 1997 Crown Victoria. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Teague, Heiland and Puentes. Motion carried.

Meter Bids (Dean Piatt) On March 17, 2003 I brought to the Committee-of-the-Whole an agenda item seeking approval to obtain bids for metering the Return Activated Sludge (RAS). We have received three bids from the following vendors:

Automatic Systems $48,968 -Foxboro

Miller Mechanical $26,364 -Toshiba 16" No Removable Electrodes

Willco $25,140 -Krohne 18" Electrodes are Removable

The full tube Mag Meter will give us better accuracy and have less long term cleaning maintenance. Recommendation: Approve the full Mag Meter from the types; because of some questions we have for read-out location options between the Toshiba and the Krohne, seeking approval to purchase three meters, at a cost not to exceed $32,000. Budget: Money has been appropriated with the Water and Wastewater Bonding.

A motion was made by Alderman Meredith, seconded by Alderman Doose, to approve the purchase of three (3) 18" Krohne Meters from Willco in the amount of $25,140. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Teague, Heiland and Puentes. Motion carried.

Park Plans (Alderman Moreno) The Park Board is looking at making long-term improvements at all City Parks. In order to move forward, and prior to spending any money, the committee recommends hiring a Park Designer and expert to help the City decide what the best use of the land should be. The consultant will provide recommendations for the future purchase of park playground equipment as well as facilities expansion. This will also include landscaping suggestions. Recommendation: Hire Dr. Dennis Crowe, Professor of Recreation, Park and Tourism Administration at Western Illinois University in Macomb. Dr. Crowe is an expert in this field and travels all over the country providing this service. Since the Park Board has little money available in its budget, the Board is asking for the City to assist them and pay the Consultant Fee. Budget Impact: A fee of $4,000 for evaluating all City Parks. Dr. Crowe is offering the City his non-profit discount rate.

After much discussion, questions and comments, Alderman Moreno asked that this item be tabled until he can obtain a written contract from Dr. Crowe to present to the City Council.

A motion was made by Alderman Moreno, seconded by Alderman Puentes, to table until a contract from Dr. Crowe is received. Upon voice vote all those in attendance voted in favor. Motion carried.

ADJOURNMENT
A motion was made by Alderman Puentes, seconded by Alderman Meredith, to adjourn the meeting. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Heiland and Puentes. Motion carried. 8:50p.m.

Minutes taken and submitted by,
_______________________________

Arletta D. Holmes, City Clerk

 

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