MINUTES OF THE MEETING OF THE
MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLlNE, ILLINOIS
MAY 17, 2004
Mayor Moreno called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Rick Meredith, and Crotis Teague Absent: Alderman Kelley (on vacation) 6:50p.m.
OSLAD – Radden Park Grant Request (Dave Nowack)
Park Board President, Dave Nowack addressed the City Council to discuss the possibility of applying for a grant for improvements at Radden Park.
The Park Board hired Dr. Dennis Crowe, from Western Illinois University in September of 2003.
Dr. Crowe was asked to come up with a plan for all the parks, what could be done in the parks and suggestions on things that he felt was acceptable or not acceptable for a neighborhood park.
Dr. Crowe than did an itemized plan of Radden Park of what he though the neighbors would want, also took into consideration their concerns from the September meeting (Attached is the Preliminary Development List).
Budget Impact: Matching funds from the Park Budget.
After a lengthy discussion questions and comments, a motion was made by Alderman Meredith, seconded by Alderman Doose, to proceed with the grant application for Radden Park. Upon voice vote of those in attendance: in favor 5, oppose 1. Motion carried 5-1.
Special Assessment Program (Steve Verdick)
Recently there has been an inquiry by residents about doing a street and drainage improvement project with Special Assessment funding. This process has been used very infrequently by the City Council in recent years, primarily due to lack of funds. The City can levy a Public Benefit Tax to cover the City's portion that is usually about 70% of the cost. The Tax levy in recent years has not included Public Benefit dollars. The current Public Benefit Fund balance is only about $117,000.
Recommendation: This agenda item is for information only at this time. The City Council needs to carefully decide if the Special Assessment program should be re-started, and if they are willing to increase the Tax levy to pay for the City's portion. There are petitions on file from the past asking for improvements that were not done due to lack of funding.
Attorney Phares: It is somewhat of a long process, because you have to go to court, there is an appeal process within the court. It is a very fair process but it is expensive on the part of the City, because the City's portion of the cost to the project can easily be 70 to 75 percent.
Mr. Lauper: It dose take a lot of work by the Board of Local Improvements, City Attorney, having estimates and being able to go to court once the assessor has spread those assessments. It's been about 70% for the City and 25-30 percent for the homeowner. Must have a fair amount of City fund in order to fund the project.
Mayor Moreno: I'm an advocate of Special Assessment; it will be up to the City Council to consider putting funds into the Special Benefit Fund annually, which pays for the City's portion of that project.
Alderman Puentes: Petitions that are currently on file that go back years will they still be considered, before new petitioners? Attorney Phares: the process would be to review those petitions and go back to those neighborhoods and re-visit with the residents. If they have the same desire and willingness to contribute towards the process and the project, and willing to move forward, then that petition would have priority since it had been filed earlier.
Florence Aldridge Center Lease (Steve Verdick)
The City currently has a lease agreement with the East Moline Citizens for Community Center Board known as The Florence Aldridge Center. The lease does expire on September 30, 2004. There are some provisions in there for ending the lease. Due to the construction of the new Childhood Learning Center many of the provisions of the lease are no longer applicable. While there will be an occupant for a 12 week summer program in one room of the building, there is no known users of the facility on a year around basis at this time.
Recommendation: Send a letter to the Board of Managers notifying them of our intent to re-negotiate or end the lease effective September 30, 2004. Ask the Board of Managers to find a user by
September 1st who will pay a fee to cover the expenses to operate and maintain the Community Center.
If this cannot be accomplished, then the City should consider doing a Request for Proposal (RFP) to lease with someone else.
Budget Impact: The cost to operate the Community Center is about $24,000 per year.
Alderman Heiland: Beverly Clark has received approval from DCFS regarding program usage.
A motion was made by Alderman Teague, seconded by Alderman Moreno, to direct the City Administrator, and City Attorney to notify the Board of Managers of our intend to re-negotiate the lease agreement. Upon voice vote of those in attendance: In favor 5 and 1 Abstained. Motion carried.
Indemnification Request (Attorney Phares)
Timothy J. Knanishu of REDEEM and of the Fireworks Committee has requested the City of East Moline to provide indemnification in conjunction with the 4th of July fireworks that are to take place in the Quarter on the riverfront on John Deere Works of Deere & Co., the Villas at Beacon Harbor and also the City of East Moline property. (See Attached Letter).
Recommendation: Request the City Attorney to review the Hold Harmless and Indemnity Agreement and prepare a Resolution authorizing execution of the agreement. Budget Impact: None
A motion was made by Alderman Meredith, seconded by Alderman Doose, to concur with the recommendation. Upon voice vote all those in attendance voted in favor. Motion carried.
A motion was made by Alderman Meredith, seconded by Alderman Moreno, to adjourn the meeting. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Teague and Heiland. Motion carried. 7:50 p.m.
Minutes taken and submitted by,
Arletta D. Holmes, City Clerk
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