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Apr 16, 2014
Spring Clean Up Week

Apr 17, 2014
Spring Clean Up Week

Apr 18, 2014
Spring Clean Up Week

Apr 21, 2014 6:30 PM
City Council Meeting

Apr 26, 2014 8:00 AM
Nancy Tragarz Annual Spring Clean-up

Apr 26, 2014 9:00 AM
Watertown Clean Up

May 04, 2014
Cinco De Mayo Celebration

May 05, 2014
Cinco De Mayo Celebration

May 05, 2014 6:30 PM
City Council Meeting

May 19, 2014 6:30 PM
City Council Meeting

MINUTES OF THE MEETING OF THE
MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLINE, ILLINOIS

ON 04/07/2003

ROLL CALL

Mayor Moreno called the meeting to order and directed City Clerk Arletta D. Holmes to call the roll. The following Aldermen were present: Helen Heiland, John Thodos, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley and Crotis Teague. 7:00p.m.

HUMAN RESOURCES AGREEMENT (Steve Verdick)

The City has outsourced our Human Resources duties to Oceans of Opportunities (Jude Williams) since July 30, 2001. The current agreement expires on April 30, 2003. A copy of the new agreement for the period of May 1, 2003 to April 30, 2004 is attached. Recommendation: Approve the agreement with Oceans of Opportunities. Budget Impact: The proposed agreement is for $46,800 for the 12-month period. This is about a 2.5% decrease from the current agreement;

Jude Williams addressed the City Council and shared with them the many accomplishments that have been made over the last 22 months.

A motion was made by Alderman Teague, seconded by Alderman Kelley, to approve the 12-month Agreement with Oceans of Opportunity in the amount of $46,800. Upon voice vote six in attendance voted in favor. One voted against. Motion carried 6-1.

BUILDING PERMIT WAIVER (Richard VanRaes)

"Rebuilding Together - Quad Cities" (formerly "Hearts and Hammers") is proposing to replace the roof of a residence at 316-21st Street. The resident is considered low income and was recently involved in a work related accident. "Rebuilding Together" is requesting that the City waive the building permit fees for this project. A building permit would still be required. Recommendation: Grant request to waive building permit fees. Budget Impact: Loss of approximately $36.00 in permit fees.

A motion was made by Alderman Thodos, seconded by Alderman Doose, to approve the request as presented. Upon voice vote all those in attendance voted in favor. Motion carried.

TOBACCO ORDINANCE (Chief Freeman)

The Police Department is recommending a change to our Tobacco Ordinance. We do compliance checks three times a year and we have had repeat offenders selling tobacco products to minors. Our present Ordinance does not address any penalties for business owners. By licensing tobacco retailers we can expect more assistance from owners to help us curb the availability of tobacco products to minors. Recommendation: Adopt the Ordinance. Budget Impact: None.

A motion was made by Alderman Meredith, seconded by Alderman Kelley, to approve the request as presented. Upon voice vote all those in attendance voted in favor. Motion carried.

ENGINEERING CONTRACT FOR ROOF PLACEMENT (Leath Drake)

Roof replacement on the Water Filtration Plant and the river pump station is one of the capital improvement projects approved by the City Council October 2002 at an estimated cost of $275,000. Request for engineering qualifications has been requested, received and reviewed for this project. Recommendation: After review of qualifications and personal interviews with engineering firms, it is recommended to enter into a contract with Shive-Hattery, Inc. for engineering services, design work and inspections for this project in the amount of $14,500.00, plus reimbursable expenses not to exceed $1,500.00. Budget Impact: Part of the $5000,000.00 million in bonds issued in December of last year.

A motion was made by Alderman Moreno, seconded by Alderman Thodos, to approve the request as presented. Upon voice vote all those in attendance voted in favor. Motion carried.

RAW WATER AIR SYSTEM (Leath Drake)

As part of the capital projects, we have received a price on the installation of an Air Bubbler System to eliminate frazzle ice in the water intake during the winter. The cost of installing piping in the raw water wet well is approximately $8,000 from Lambourne Driving and $5,000 for additional SCADA controls installed by CAM for a total of $13,000. This project had previously been estimated at $50,000 with the installation of a heating system. Recommendation: Approve the project as presented. Budget Impact: Part of the five million in bonds issued in December of last year.

A motion was made by Alderman Thodos, seconded by Alderman Moreno, to approve the request as presented. Upon voice vote all those in attendance voted in favor. Motion carried.

REPAIRS TO RIVER INTAKE PIPE AND LEVEE (Bill Lauper/Leath Drake)

The intake pipe was inspected last summer at the Army Corps of Engineers' request due to an indentation in the levee. Four gaps in the intake pipe were found, and are in need of repair, with one right under the indentation in the levee. Repairs to the pipe and levee are required to conform to the Army Corps of Engineers specifications. These repairs are part of the capital project approved by the City Council in October 2002 and the five million bond issuance in December, with a budget of $125,000. Repairs to the intake pipe have been estimated at approximately $30,000. Estimated cost of repairs to the levee are unknown at this time and will depend on conditions found in the levee and the type of repairs required by the Army Corps of Engineers. Recommendation: Approve repairs to the river intake pipe and repairs to the levee to meet the Army Corps of Engineer's specifications. Budget Impact: Part of the five million in bonds issued in December of last year.

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to approve the request as presented. Upon voice vote all those in attendance voted in favor. Motion carried.

ILLOWA IMPACT AGREEMENT (Bruce Willemarck)

At the January 22, 2003 Committee-of-the-Whole Meeting, Illowa Construction Labor and Management Council - Impact, requested that the City of East Moline enter into a Project Labor Agreement for construction of the new Maintenance Services Facility. Attached is an opinion from City Attorney William Phares. Recommendation: Negotiate Impact Agreement after bids are opened and contract awarded. Budget Impact: Unknown at this time.

A motion was made by Alderman Teague, seconded by Alderman Kelley, to approve the request as presented. Upon voice vote all those in attendance voted in favor. Motion carried.

METROLINK ENVIRONMENTAL AGREEMENT (Rich Keehner)

The City and MertoLink have entered into a lease agreement for a certain area within the Great River Industrial Park (GRIP). On this site, MetroLink plans to construct a bus transfer facility. As this site is perceived to be a Brownfield area and development will require excavation of a certain portion of this real estate, it is desirous to enter into an agreement defining certain obligations. This Environmental Responsibility Agreement is an defining certain obligations with regard to payment for the cost of any environmental remediation of the real estate as may be required by the Illinois Environmental Protection Agency or the United States Environmental Protection Agency and the City's indemnification of MetroLink with regard to said costs and liabilities. Recommendation: Staff recommends approval of the Environmental Responsibility Agreement. Budget Impact: None at this time.

A motion was made by Alderman Thodos, seconded by Alderman Meredith, to approve the request as presented. Upon voice vote all those in attendance voted in favor. Motion carried.

LATERAL LIABILITY/MINIMUM USAGE (Jim Hughes)

The water Review Committee has met and the following is the consensus of the group.

Water and Sewer Lateral Liability - The City of East Moline will accept the liability for water and sewer laterals from the main to the curb box for the water lateral, and to the property line for the sewer lateral. The City is accepting no liability for the curb box.

Minimum Usage - The Alderman on the Committee want to adopt the water rate schedule as proposed with a minimum usage of 1200 cubic feet, but they want a report back to the Committee-of-the-Whole by the September 2, 2003 Committee-of-the-Whole, with a recommendation on the minimum usage.

Recommendation: Approve the recommendation of the Water Review Committee. Budget Impact: Unknown for the liability for the water and sewer laterals.

A motion was made by Alderman Moreno, seconded by Alderman Meredith, to table the City's assumption for the liability for the water and sewer laterals and report back to the Committee-of-the-Whole by September 2, 2003. Upon voice vote all those in attendance voted in favor. Motion carried.

A motion was made by Alderman Moreno, seconded by Alderman Meredith, to direct the City Attorney to draft an Ordinance reflecting the previously approved water rate increases. Upon voice vote all those in attendance voted in favor. Motion carried.

ADJOURNMENT A motion was made by Alderman Teague, seconded by Alderman Doose, to adjourn the meeting. Upon roll call the following voted in favor: Kelley, Teague, Heiland, Thodos, Moreno, Doose and Meredith. Motion carried. 7:55p.m.

Minutes taken and submitted by,
_______________________________

Arletta D. Holmes, City Clerk

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