MINUTES OF THE MEETING OF THE MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLlNE ILLINOIS
APRIL 4, 2005
ROLL CALL Mayor Moreno called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley, and Crotis Teague. 7:00 pm
STOP SIGN AT FOREST ROAD AND OAKLAWN AVENUE (Chief Moreno)At the request of Alderman Meredith, Traffic Officer DeCap surveyed the intersection of Forest Road at Oaklawn Avenue to determine the need for a change of the current yield sign to a stop sign. The reason for concern is that there are children walking to school in the street because there are no sidewalks. Changing this to a stop intersection would make it consistent with the other intersections in the area.
Recommendation: Change the sign and the Ordinance.
Budget Impact: Cost of the sign and manpower to change it. A motion was made by Alderman Kelley, seconded by Alderman Meredith, to concur with the request as presented. Upon voice vote all those in attendance voted in favor. Motion Carried
NO PARKING SIGN (Chief Moreno) A resident called and complained that cars are parking on the street between 20th Street N and 21st Street N on 2nd. Avenue N is a narrow street and when vehicles are parked there they block the lanes of traffic and may cause problems for emergency response vehicles to get through;
Recommendation: An Ordinance be written and to post "No Parking" signs on both the sides of 2nd Avenue N.
Budget Impact: Cost of signs. A motion was made by Alderman Doose, seconded by Alderman Teague, to concur with the request as presented and direct the City Attorney to prepare the appropriate documents. Upon voice vote all those in attendance voted in favor. Motion carried.
NEPOTISM POLICY (Terri VanDyke)Currently the City of East Moline has a conflict of interest policy regarding Supervisor/Subordinates who are married or living in the same household. The City does not have a nepotism policy that restricts relatives from working in the same division. This proposed policy would be an extension to the existing policy but as a personnel-hiring policy. This is a good policy to put in place to eliminate the appearance of favoritism between relatives of employees in the City of East Moline especially in the protective service division where favoritism could interfere with critical decisions. A copy of the policy is attached.
Recommendation: To improve the attached policy.
Budget Impact: None A motion was made by Alderman Teague, seconded by Alderman Meredith, to table this item until the next Committee-of-the-Whole to be held on April 18th. Upon voice vote all those in attendance voted in favor. Motion carried.
IEMA GRANT (Chief DeFrance)The Fire Department is eligible for reimbursement of certain expenses related to training courses conducted for the Technical Rescue Team. The Illinois Emergency Management Agency hasapproved a reimbursement of $7,137.60. In order to receive reimbursement grant funds we must execute the attached agreement.
Recommendation: Request the City Attorney to review attached grant agreement and prepare a Resolution authorizing the City enter into this agreement with the Illinois Emergency Management Agency.
Budget Impact: Reimbursement of $7,137.60. A motion was made by Alderman Puentes, seconded by Alderman Meredith, to concur with the request as presented and direct the City Attorney to prepare the appropriate documents. Upon voice vote all those in attendance voted in favor. Motion carried.
FACADE GRANT (Rich Keehner)At the request of the SSA Façade Sub-Committee, City Staff is seeking authorization to revise the current façade program. This revision entails increasing the reimbursement percentage from 25% to 50% up to a maximum of $10,000 per project. To receive this extra percentage, façade applications must be received and reviewed within the period of May 1, 2005 through November 1, 2005 by the Façade Committee and the project must be 100% completed and project improvement cost approved for reimbursement by the Façade Committee prior to December 31, 2005. This increase will stimulate the completion of additional improvements within the downtown. Presently, the City of Moline has their façade improvement program at 50% of total project cost up to a maximum of $15,000 and Rock Island has their retail façade improvement program at 50% of total project cost up to maximum of $10,000 for one side or $15,000 for two sides requiring façade program.
Recommendation: Staff recommends proceeding with increasing the reimbursement percentage from 25% to 50% up to a maximum of $10,000. Façade applications must be received and reviewed within the period of May 1, 2005 through November 1, 2005 by the Façade Committee and the project must be 100% completed and project costs approved for reimbursement by the Façade Committee prior to December 31, 2005.
Budget Impact: Funds are presently available for façade improvements. This reimbursement increase will result in more facades being completed in the downtown area. The City will use money Mr. Keehner: The City of East Moline hopes to spend about $80,000 to $90,000 on the Façade Program this year, with funds coming from Revolving-Loan funds and set aside money for the program. Discussion was held and a motion was made by Alderman Doose, seconded by Alderman Moreno, to concur with the request. Funds in the amount of $80,000 to $90,000 will be used for the Façade Program until all funds have been exhausted, and direct the City Attorney to prepare the appropriate documents. Upon voice vote six (6) of those in attendance voted in favor and one (1) opposed. Motion carried. 6-1
CARBON CLIFF GARBAGE CONTRACT (Steve Verdick)
The current refuse collection agreement between the Village of Carbon Cliff and the City of East Moline expired on March 31, 2005. This agreement has been beneficial to both parties. At the request of the Village of Carbon Cliff, City Staff has prepared a three-year agreement effective April 1, 2005 through March 31, 2008. This agreement contains a 4% fee increase per household per month. The proposed cost per household per month for the year 2005/2006 is $7.04, 2006/2007 is $7.32, and 2007/2008 is $7.62. Recommendation: Authorize City Staff to proceed with renewing the proposed three (3) year refuse agreement with the Village of Carbon Cliff. This agreement would commence April 1, 2005 and terminate March 31, 2008.
Budget Impact: The City currently collects from the Village of Carbon Cliff in excess of $40,000 per year to collect refuse. These funds are used towards bond payments relating to the new maintenance facility. If this agreement is not renewed the City will sustain a $40,000 revenue loss and will be required to locate funds to offset the $40,000 loss in the proposed 2006 budget. Discussion was held a motion was made by Alderman Moreno, seconded by Alderman Meredith, to concern with the request. Upon voice vote all those in attendance voted in favor. Motion carried.
UNIFORM CRIME REPORT (Chief Moreno) Chief Moreno handed out the Annual Uniform Crime Report Comparison for the City of East Moline, Illinois reporting years 2003/2004 that will be published in Crime in Illinois 2004. There was an increase in the total crime index of 6.6%. There was an increase in the following categories; Criminal Sexual Assaults, Thefts, and Motor Vehicle Thefts. There were decreases in the categories of Arson, and Aggravated Assault/Battery. Chief Moreno gave a brief summary of the changes that have occurred. See Attached Report.
SEWER PLANT GATE BIDS (Dean Piatt) The City and the Union are having discussions regarding their concerns in safety at the plant. That coupled with the overall issues of plant security, upgrades to the fencing and gating are in order. The current fence is 30 years old and shows it. It has holes in it from mower damage ant the main gate is unsecured. In order to improve security and safety, the fence should be repaired and an electronic gate be installed. The following two (2) have been obtained:
S & V Fence and Deck $24,868.00
Lovewell Fence Inc. $25,750.00
Lovewell broke out the different aspects of their bid and the above reflects a better gate than that in the bid from S & V.
Recommendation: The bid by Lovewell be approved, as the gate will last longer.
Budget Impact: There is money available from the chemist salary that is unused. A motion was made by Alderman Puentes, seconded by Alderman Meredith, to approve the bid from Lovewell Fencing Inc. in the amount of $25,750.00 as presented. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Teague. Motion carried.
ADJOURNMENT A motion was made by Alderman Kelley, seconded by Alderman Puentes, to adjourn the meeting. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley, and Teague. Motion carried. 7:50pm
Minutes taken and submitted by,
Arletta D. Holmes, City Clerk
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