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Apr 17, 2014
Spring Clean Up Week

Apr 18, 2014
Spring Clean Up Week

Apr 21, 2014 6:30 PM
City Council Meeting

Apr 26, 2014 8:00 AM
Nancy Tragarz Annual Spring Clean-up

Apr 26, 2014 9:00 AM
Watertown Clean Up

May 04, 2014
Cinco De Mayo Celebration

May 05, 2014
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May 05, 2014 6:30 PM
City Council Meeting

May 19, 2014 6:30 PM
City Council Meeting

May 26, 2014
City Offices Closed - Memorial Day

MINUTES OF THE MEETING OF THE
MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLINE, ILLINOIS

ON 04/03/2000

ROLL CALL
Mayor Ward called the meeting to order and directed the City Clerk Bobbi-Sue Huntoon to call the roll. The following Alder People were present: Crotis Teague, John Thodos, Joe Moreno, Carol Doose, David Kelley and Gary Kelley. Alder Woman Helen Heiland was absent.

BIKE PATH ENGINEERING AGREEMENT (ZMUDA)
The cities of East Moline, Silvis, and Colona in addition to the Village of Carbon Cliff applied for and received a grant in 1999 to connect the bike path in East Moline with the Hennepin Canal bike path in Colona. It is now time to do the engineering for the project.

A motion was made by Moreno, seconded by Thodos to instruct the City Attorney to draft a resolution approving the agreement and authorizing the Mayor and City Clerk to sign. The estimated engineering cost for the City of East Moline is $3,447.06, which will be paid from recreation and cultural line item, pass on to the full council for consideration. Upon roll call the following Alder People voted in favor: Teague, Thodos, Moreno, Doose, D. Kelley and G. Kelley. Motion carried.

BI-STATE JOINT AUCTION (VERDICK)
The seventh annual Bi State Joint Auction is scheduled to be held on September 30, 2000 at the Rock Island County Fairgrounds, We need to decide if we want to participate in the Auction by April 14th. A list o f surplus items must be compiled by June 2nd. In the 1999 auction the City of East Moline netted about $5,000.

A motion was made by D. Kelley, seconded by Teague to authorize the city to compile a list of surplus items to participate in the auction, request the City Attorney to draft an ordinance as required with the list of surplus items. Pass on to the full council for consideration. Upon roll call the following Alder People voted in favor: Teague, Thodos, Moreno, Doose, D. Kelley and G. Kelley. Motion carried. 9:11 P.M.

SUMMER EMPLOYMENT HIRING POLICY (T. JOHNSON)
The summer hiring policy consists of: Advertising through the local newspapers and TCI cable's municipal information channel 9. Dick VanRaes circulated openings through the City's Affirmative Action Program. After applications were received, all Summer Employment Policy Committee to members were notified to meet on a certain date to draw names out of a hat. Applicants would be separated into three categories: Caucasian, Hispanic, African-American. Approximately 50% of hired were Caucasian, 25% Hispanic, 25% African-American.
A motion was made by Thodos, seconded by Moreno to end the policy of separating applications by race on summer employment, pass on to the full council for consideration. Upon roll call the following Alder People voted in favor: Teague, Thodos, Moreno, Doose, D. Kelley and G. Kelley. Motion carried. 9:14 p.m.

CONFIDENTIAL SECRETARY CLASSIFICATION REVISION (T. JOHNSON)
Confidential Secretaries are paid as Exempt employees, yet they follow the AFSCME benefits schedule and compensation policies. The problem is inconsistency, having a group of employees in-between the two categories. Part of the benefits of being exempt is the ability to earn a raise according to merit. One of the advantages of having exempt employees is that managers can reward outstanding employees differently than average employees.

A motion was made by Moreno, seconded by G. Kelley to concur with the request to change the confidential Secretaries compensation policies and benefits to match those of the other exempt employees effective May 1, 2000 (waiving any applicable waiting periods). Place the confidential Secretaries into Exempt Salary range, job grade 10. Pass on to the full council for consideration. Upon roll call the following Alder People voted in favor: Teague, Thodos, Moreno, Doose, D. Kelley and G. Kelley. Motion carried. 9:15 p.m.

MEERSMAN WATER GRANT & ENGINEERING (HUGHES/LAUPER)
Over the last several months we have surveyed the newly annexed properties in the Meersman area of Babcock, to determine their desire for water, We received 32 responses, 16 said to go ahead with water immediately and would be willing to pay up to $5,000 per hook-up. 12 said they want water but would be willing to wait one year to see if the City could obtain a grant. 4 said they had no need for City water. A town meeting was held at the Florence Aldridge Center and after the time table was discussed it was decided that they would be willing to wait for the grant application. It is now time to make plans for applying for a DCCA grant for water. Bi-State Regional Commission will complete our grant application for the fee of $1,400.00 for a survey of low to moderate income. $1,500.00 for grant application fees. The total estimated fee being $2,900.00.
Also requesting authorization for City Engineer Bill Lauper to begin the selection process of an engineering firm to engineer this project.
The budget impact will be $2,900 for the grant application. Will be added to the total project for reimbursement for home owners if unsuccessful from Special Water Reserve.

A motion was made by Moreno, seconded by Teague to concur with staffs request to contract with Bi-State regional commission to complete a grant application in a two step approach. First survey with a low to moderate income for $1,400.00. Then if that proves favorable go to the Grant application fee for $1,500.00, for a total not to exceed $2,900.00. To come out of the special water reserve fund, pass on to the full council for consideration. Upon roll call the following Alder People voted in favor: Teague, Thodos, Moreno, Doose, D. Kelley and G. Kelley. Motion carried. 9:20 p.m.

A motion was made by Teague, seconded by G. Kelley to concur with authorizing City Engineer Bill Lauper to begin the selection process of an engineering firm to engineer this Meersman Water Main Extension Project, pass on to the full Council for consideration in four to six weeks. Upon roll call the following Alder People voted in favor: Teague, Thodos, Moreno, Doose, D. Kelley and G. Kelley. Motion carried. 9:21 p.m.

PURCHASING POLICY REVISIONS (VERDICK)
Section IX of the City purchasing policy authorizes the City Administrator and the City Attorney to settle liability and workers compensation claims of up to $5,000. This amount is very low, thereby requiring the City Council to meet on many occasions even though there is very little discretion on the settlement. This also creates unnecessary additional legal fees. During the past five years there have been five claims settled, ranging form $4,800-$50,000.
The recommendation is to amend the purchasing policy to allow the City Administrator and the City Attorney to jointly approve workers compensation and liability claims up to a specific dollar amount such as $40,000. The settlement authority would not change the budget.

A motion was made by D. Kelley , seconded by Thodos to amend the current purchasing policy to allow the City Administrator and City Attorney to jointly approve workers compensation and liability claims up to $50,000 per claim, have both Attorneys involved, Mr Phares and Mr. Nelson. Pass on to the full council for consideration.
Upon roll call the following Alder People voted in favor: Teague, Thodos, Doose, D. Kelley and G. Kelley. Voting no: Moreno. Motion carried. 5/1, 9:27 p.m.

CAPITAL IMPROVEMENT FUNDING (VERDICK/HUGHES)
Funding requirements needed to consider building a new City Maintenance Garage.

The size and the condition of the current garage makes a new one a necessity. If the project was financed with a bond sale repaid over 20 years, the city would need $135,000 annually starting in 2002 to make the payments. That amount would go down to $16,104 in 2007, when $119,830 now collected to repay bonds sold for police radios could be applied to the building. A homeowner could expect to see an increase of 6 or 7 cents annually in the city's tax levy for the first five years.

A motion was made by Thodos, seconded by G. Kelley to direct staff to seek a qualified engineer that has an interest in the project of engineering for a new city garage, put out a request for qualifications, engineering will work with staff to find a qualified firm, return to the City council as soon as possible. There was discussion. Upon roll call the following Alder People voted in favor: Teague, Thodos, Moreno, Doose, D. Kelley and G. Kelley. Motion carried.

Park Capital Improvement Plan.
The park board is asking the City to pay $536,300 over five years, of the plan's $900,000 total. The options for funding are levy, bond, or a referendum.

A motion was made by D. Kelley, seconded by Thodos, direct city staff to work with the park board to come up with the recommendation as to how to fund the park and recreation projects, subject to council approval. There was discussion.

A motion was made by D. Kelley, seconded by Thodos to call for the question. Upon roll call the following Alder People voted in favor: Teague, Thodos, D. Kelley and G. Kelley. Voting no: Moreno and Doose. Motion carried. 4/2

Upon roll call the following Alder People voted in favor: Teague, Thodos, Doose, D. Kelley and G. Kelley. Voting no: Moreno. Motion carried. 5/1

ADJOURNMENT 9:27 P.M.
A motion was made by D. Kelley, seconded by G. Kelley to adjourn. Upon roll call the following Alder People voted in favor: Teague, Thodos, Moreno, Doose D. Kelley and G. Kelley. Motion carried.

Minutes taken and submitted by,
_______________________________

Bobbi Sue Huntoon, City Clerk

 

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