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  MINUTES OF THE MEETING OF THE MAYOR AND THE

COMMITTEE OF THE WHOLE

OF THE CITY OF EAST MOLINE, ILLINOIS

APRIL 2ND, 2007

 

ROLL CALL

Mayor Thodos called the meeting to order and directed Deputy City Clerk Richard Van Raes to call the roll.  The following Aldermen were present: Helen Heiland, Luis Puentes, Carol Doose, Rick Meredith, Gary Kelley and Mayor Thodos. Absent: Gary Westbrook and Luis Moreno.  6:56 p.m.

 

COMMERCIAL DEVELOPMENT COMPANY QCA

BACKGROUND AND DISCUSSION:

The City and Commercial Development Company QCA (CDC) have negotiated a Redevelopment Agreement concerning the development within the Quarter project consisting of 45 condominiums.   RECOMMENDATION:   The City Staff fully supports and recommends to approve the Redevelopment Agreement and forward to the City Council for consideration.   BUDGET IMPACT: This project is within the TIF area.   City Administrator Rich Keehner introduced Ted Bagatelas, Keith Davies and Frank Nowinski of CDC.  Mr. Bagatelas addressed the Committee Of The Whole with the details and history of the project and the agreement.  Mr. Bagatelas introduced Elaine DeClerk, sales person for the condominiums.  Ms. DeClerk described the units and the pieces.  Mr. Frank Nowinski complimented the City for its role in the project.  Steve Verdick of the REDEEM board noted that REDEEM has approved the agreement.  Rich Keehner further explained and commented on the Redevelopment Agreement.   A motion was made by Alderman Heiland, seconded by Alderman Puentes, to concur with the staff recommendation and adopt the Redevelopment Agreement as presented (and forward to City Council for final adoption).  Upon roll call the following voted in favor:  Heiland, Puentes, Doose, Meredith and Kelley.  Motion carried.   RESIDENCY REQUIREMENTS (Alderman Heiland) BACKGROUND AND DISCUSSION: Alderman Heiland presented a draft of residency requirements for the employees of the City of East Moline.  The policy, in part, stated: "It is the intent of this section to require policy making employees live within the corporate limits of the City so that the City may be assured that said employees are knowledgeable about and attuned to the interests of the social, civic, political, educational and commercial infrastructures existing therein.  Additionally, it is the intent of this section to require non-policy making employees whose employment is covered by a collective bargaining agreement to reside within the area of residence that has been established on the basis of response time and administrative convenience in the   Committee Of The Whole   4-02-07 – Page Two   enforcement of said policy as set forth in each respective agreement.  Where residence is a required condition of employment in a collective bargaining agreement but no particular area of residence is specified in such collective bargaining agreement, then the area of residence shall be as described in ordinance (to be written).   Alderman Heiland describes the proposed change, suggested by Alderman Doose, to change policy to "City boundary."   A lengthy discussion took place on the various aspects of the proposed policy, including who is affected, consequences on city's staffing, "grand-fathering", "continuing employment" and other parts of the proposed policy and factors affecting the policy.  Alderman Meredith explains purpose of the policy.  City Attorney Phares and City Administrator Keehner comment on the policy's effect on recruiting.   A motion was made by Alderman Kelley, seconded by Alderman Puentes, to table the issue for two (2) weeks for further study. Upon roll call the following voted in favor:  Puentes, Doose, Meredith and Kelley.  The following voted against: Heiland.  Motion to table carried.   QUAD CITY CHAMBER JULY 4TH PARADE REQUEST (Rich Keehner) BACKGROUND AND DISCUSSION: Request the City of East Moline to partner with the IL Quad City Chamber of Commerce to plan and manage the annual 4th of July parade in the City of East Moline.  The Chamber would like to partner with the City of East Moline and provide the resources to plan and manage this important East Moline/Quad Cities tradition that brings over 10,000 spectators to the downtown business district.  The Chamber requests, once again, that the City of East Moline provide a contribution of $5,000 to the Chamber to assist in underwriting parade expenses.   RECOMMENDATION: Support the request and forward on to the Council.   BUDGET IMPACT: $5,000 contribution, which has been budgeted.   A motion was made by Alderman Puentes, seconded by Alderman Kelley to concur with the request.  Discussion.  Alderman Doose asks about the amount of the contribution and asks if there is any kind of accounting of the use of the funds.  Alderman Puentes amends his motion from concurrence to a motion to table the issue for two (2) weeks.  Alderman Kelley, as second, agrees. Upon roll call the following voted in favor:  Heiland, Puentes, Doose, Meredith and Kelley.  Motion to table carried.                 Committee-Of-The-Whole   4-02-07 – Page Three     HABITAT FOR HUMANITY (Richard Van Raes) BACKGROUND AND DISCUSSION: Habitat for Humanity Quad Cities is proposing to build a new home at 1505 – 8th Avenue.  In the past, the City has waived the building permit fees for projects that benefit low-income homeowners.  The project is scheduled to begin in June 2007.  The project is sponsored by "50 Churches", Open Door Grant and Scott County (Iowa) Housing Council.   RECOMMENDATION: Waive all permit fees (Building, Plumbing, Electrical, HVAC, Water/Sewer Connections, etc.) for this project.   BUDGET IMPACT: Losses of approximately $1,200 in permit fees.  Long-term gain in utility usage and property tax.   A motion was made by Alderman Kelley, seconded by Alderman Meredith to concur with the request. Upon roll call the following voted in favor:  Heiland, Puentes, Doose, Meredith and Kelley.  Motion carried.   SEWER CAMERA BID (Bruce Willemarck) BACKGROUND AND DISCUSSION: The Sewer Collection Department has accepted competitive bids for a new sewer line television camera with transporter.  The old camera is eight (8) years old and does not focus any more.  Many attempts to repair the old camera have failed.  Bid results were:             Cobra Technologies       $24,660             EJ Equipment                $29,842             Coe Equipment  $30,800   RECOMMENDATIONS: Accept low bid from Cobra Technologies for $24,660.   BUDGET IMPACT: $30,000 is budgeted in the Sewer Collection line item "Equipment General"   Alderman Puentes asks about the capabilities of the camera.  Willemarck explains.   A motion was made by Alderman Puentes, seconded by Alderman Kelley, to accept the low bid from Cobra Technologies of $24,660 for the new sewer camera.. Upon roll call the following voted in favor:  Heiland, Puentes, Doose, Meredith and Kelley.  Motion carried.                 Committee-Of-The-Whole   4-02-07 – Page Four       ADJOURNMENT A motion was made by Alderman Kelley, seconded by Alderman Meredith, to adjourn the Committee Of The Whole meeting. Upon roll call the following voted in favor:  Heiland, Puentes, Doose, Meredith and Kelley.  Motion carried.  8:23 p.m.   (Mayor Thodos calls for a short break.)     Minutes taken and submitted by,     _______________________________________ Richard Van Raes, Deputy City Clerk

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