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  MINUTES OF THE MEETING OF THE MAYOR AND THE

COMMITTEE-OF-THE-WHOLE

OF THE CITY OF EAST MOLINE, ILLINOIS

MARCH 19th, 2007

 

ROLL CALL

Mayor Thodos called the meeting to order and directed Deputy City Clerk Richard Van Raes to call the roll.  The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley, Gary Westbrook and Mayor Thodos. Absent: none. 7:11 p.m.   ADDITIONS/CORRECTIONS TO AGENDA (Item Number 2, CRIMINAL JUSTICE INFORMATION AUTHORITY ASFO GRANT, was removed from the agenda and considered at the regular City Council Meeting.)

 

MOTORCYCLE PARADE  (Victor Moreno)

BACKGROUND AND DISCUSSION:

The City of East Moline has received a request from the Bi State Motorcycle Awareness Council requesting support of their annual motorcycle awareness parade.  The request is for the Police Department to budget extra man hours to man the intersections at Kennedy Drive & 30th Avenue, 7th Street & 30th Avenue, Archer Drive & 30th Avenue, and Avenue of the Cities & Archer Drive.  This would require a total of five officers.  Each intersection would require one officer with the exception of Avenue of the Cities & Archer Drive.  That intersection would require two officers, one for eastbound traffic and one for westbound traffic.   RECOMMENDATION:None   BUDGET IMPACT: Five officers will be called in early requiring a two-hour minimum at the 1½ overtime pay rate  -- approximately $380.   Alderman Meredith noted that the proposed "Event Application" is scheduled for discussion later in the meeting.   A motion was made by Alderman Heiland, seconded by Alderman Westbrook; to table this issue until later in the meeting … after discussion on Item #5 (Event Application) has been held.   Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion carried.   RIVER ACTION REQUEST (Kathy Wine) BACKGROUND AND DISCUSSION: Kathy Wine, Executive Director of River Action, Inc., addressed the Committee-of-the-Whole on the various activities and projects undertaken by River Action, Inc.  Ms. Wine noted the conservation projects located in East Moline.       Committee-Of-The-Whole   3-19-07 – Page Two     Ms. Wine presented a request for a financial pledge from the City of East Moline for funding for the River Way – A National Treasure Project in the amount of $9,696.  This is 69% of the total project budget of $1.4 million and 1.6% of the $600,000 local match needed.  This request could be paid out as a one-time gift or pledged and paid $3,232 over the next three years of the project.   River Way – A National Treasure is a three-year project with a budget of $1,400,000.  Funding sources include a $500,000 grant from the McKnight Foundation, $190,000 from other national foundations, $10,000 from the Senior Citizen's Riverfront Golf Cart Tour and a $600,000 local match.  Funds from this match will be used for projects and programs in the areas of Natural Resources, Economic Development, and Quality of Life.   Ms. Wine continued to describe the Wayfinding (street sign) Project and the Trail Signage Project.   Alderman Meredith asked if the amount requested was the same for each city (in the Quad Cities areas).  Ms. Wine explained that the amount requested is based on a formula from the Bi-State Regional Commission and is based on population and miles of riverfront in the community.   Alderman Westbrook asked about approval by other cities.   A motion was made by Alderman Heiland, seconded by Alderman Meredith, to approve the funding request. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion carried.   APPROVAL FOR PLAT OF SURVEY AND APPRAISAL OF "PIE-SHAPED LOT" LOCATED BETWEEN 10TH STREET AND 13TH AVENUE  (Elliot Leibson) BACKGROUND AND DISCUSSION: City Staff has been approached by 4-Point Lift Systems with respect to expanding its existing manufacturing operations.  Lift Systems wishes to purchase this land from the City, which is directly north of its existing operation, but north of the BNSF right of way.  City Staff has requested a determination from BNSF Railroad for purchasing a piece of their property adjacent to this land for truck access to 10th Street.  In order to expedite this process, Staff is requesting permission to proceed with a plat of survey and appraisal of the property, in preparation for possible sale.  This project represents an opportunity for increased tax base and employment for downtown East Moline.   RECOMMENDATION: Approve permission for Staff to contract for a plat of survey and appraisal of the property.   BUDGET IMPACT: The cost should be minimal, given the size of the property, and most, if not all, of the cost of the survey and appraisal should come out of the purchase price of the land.   Mr. Bruce Forster of 4-Point Lift Systems addressed the committee on the expansion of operations of 4-Point.       Committee-Of-The-Whole   3-19-07 – Page Three     A motion was made by Alderman Moreno, seconded by Alderman Kelley to approve City Staff to proceed with the requested appraisal and plat of survey.   Alderman Doose asks about increase in employment.  Mr. Forster comments that the company has gone from 29 employees to 75 employees in the last two (2) years.   Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion carried.   EVENT APPLICATION  (Elliot Liebson) BACKGROUND AND DISCUSSION: At the August 21, 2006 Committee-of-the-Whole meeting, Council discussed the costs, both financially and in manpower, of using city materials and/or staff for community special events.  The issue was brought to department heads at the December staff meeting, along with copies of the East Moline, Moline, and Rock Island special event forms.  City staff also solicited comments from within staff and from the Citizens Advisory Committee regarding the forms.  The recommendations of the Citizens Advisory Committee take into account the comments of staff.   RECOMMENDATION: Approve the revised event application form that incorporates the recommendations of the Citizen's Advisory Committee, as a resolution or ordinance.   BUDGET IMPACT: No more than $27,000, which is the amount being proposed to be set aside in General Revenue to cover the costs of waiving fees for event services.  However, the actual expenditures will be less since the City is reducing the amount of services and/or staffs time it is providing for free.   Tony Banaszek, East Moline Mainstreet Association, asks about event fees – are they waived for city-sponsored events?    Alderman Doose asks about the noise level during late night clean-up operations.  Mr. Phares will note noise in Resolution.   Mr. Bruce Willemarck, Director of Maintenance Services, requests that it be noted that the city will NOT provide trash can liners and that maintenance overtime would be a minimum of 2 hours.   Rich Keehner, City Administrator, requests that the applicant social security number be removed from the application.   A discussion was held on emergency services.   A motion was made by Alderman Meredith, seconded by Alderman Moreno, to adopt the application with the requested changes.     Committee-Of-The-Whole   3-19-07 – Page Four     Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion carried.   MOTORCYCLE PARADE (Victor Moreno)  (This Item tabled earlier in the meeting.) BUDGET IMPACT: Victor Moreno, Police Chief, indicated that he had no recommendations at this time.  Chief Moreno explains the "budget impact".   A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to table this item for further information. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion carried.   GONZALES DEMOLITION (William Phares) BACKGROUND AND DISCUSSION: The City of East Moline has filed suit for demolition of a fire-damaged residence located at 1444 – 15th Avenue, East Moline, which is owned by Esmeralda Gonzalez, Angel Gonzalez and Bernardo Salgado.  All three defendants have tendered a quit claims deed to the City, with affidavits supporting their argument that they have no funds with which to demolish the residence.   RECOMMENDATIONS: The health and safety of the neighbors require demolition of this residence.  Since the owners have no means to accomplish the demolition, it is recommended that the City proceed to take title to the residence and contract for demolition.  Demolition funds are available in the budget.   BUDGET IMPACT: Estimated cost for demolition should not exceed $20,000.   A motion was made by Alderman Heiland, seconded by Alderman Westbrook, to concur with the request to proceed in taking title to the residence and contracting for demolition. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion carried.   ADJOURNMENT A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to adjourn the Committee-Of-The-Whole meeting.   Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion carried. 7:58 p.m.     Minutes taken and submitted by,     _______________________________________ Richard Van Raes, Deputy City Clerk

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