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MINUTES OF THE MEETING OF THE
MAYOR AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLINE, ILLINOIS

ON 03/17/2003

ROLL CALL

Mayor Moreno called the meeting to order and directed City Clerk Arletta D. Holmes to call the roll. The following Aldermen were present: Helen Heiland, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley and Crotis Teague. Absent: Alderman John Thodos. 7:00p.m.

Return Activated Sludge (RAS) Metering (Dean Piatt) There is a need to improve the process control in the RAS. This is the first step of three in this area. The next two steps will need this in place.

We have three secondary clarifiers, of which two are in use at all times. (The third is used in high flow situations). These settle the solids out which are returned to the process to serve as seed for the new incoming wastewater. The problem is the amount of return is unbalanced. We have found through analysis, the return of each solids can vary significantly. Metering will provide better control of how each is performing. This will provide the basis for the next two steps that will allow us to use this with flow pacing. The return will be balanced and paced to the total flow of the plant. This varies in a diurnal pattern. That is, low flow at P.M. hours and higher flows in the daytime hours.

Recommendation: This has been approved in the capital improvements for the wastewater plant in the upcoming budget. Would need the Engineering Department to draw up the specs for bidding purposes.

Budget Impact: There is money available from the bond that was approved for the EPA mandated water issues and wastewater capital improvements. This money must be earmarked for usage before 2004.

A motion was made by Alderman Moreno, seconded by Alderman Meredith, to approve the project and authorize the Engineering Department to draw up the specs for bids. Upon voice vote all in attendance voted in favor. Motion carried.

Proposed Water Rate Increases (Jim Hughes) Finance Director, Jim Hughes gave a presentation on the proposed water rate increase, informing the City Council that there has been no water rate increase in three (3) years. With twenty percent (20%) depreciation and Pension cost, the increase would be $8.64 per month for a minimum bill user totaling $80.15 per quarter (See Attachment). Below are several other possible options.

OPTIONS:

  1. Adopt the rates as proposed.
  2. Lower the allocation for depreciation from the proposed 20%.
  3. Adopt the rates as proposed and assume some liability for laterals from the main to the curb box.
  4. To help the residents with this increase direct the Finance Department to prepare a plan for bi-monthly billing.


Recommendation:

  1. Adopt the rates proposed.
  2. Direct staff to prepare a plan to assume some liability for laterals.
  3. Direct the Finance Department to prepare a plan for bi-monthly billing.


Budget Impact: Utility rates are required to fund the unfunded EPA mandates.

A motion was made by Alderman Kelley, seconded by Alderman Meredith, to adopt the rates as proposed. Upon roll call the following voted in favor: Kelley, Teague, Heiland, Moreno, Doose and Meredith. Motion carried.

A motion was made by Alderman Heiland, seconded by Alderman Moreno, to direct staff to prepare a plan to consider some liability for laterals. Upon voice vote all those presented voted in favor. Motion carried.

A motion was made by Alderman Doose, seconded by Alderman Kelley, to direct the Finances Department and the Water Review Board to meet and, prepare a plan for bi-monthly billing, and bring back to the Committee-of-the- Whole on April 7, 2003. Upon roll call the following voted in favor: Kelley, Teague, Heiland, Moreno, Doose and Meredith. Motion carried.

Mayor Moreno reminded all that The City of East Moline isn't the only municipality that's going through this process.

Henry Plude, 643 32nd Avenue, East Moline, Il. - Addressed the City Council and expressed his concern over the water rate increase, also suggested that we Co-op our water with other cities making that a possible option.

Tom Rizzolo, 595 32nd Avenue, East Moline, Il. - Addressed the City Council and expressed his concern over the water rate increase. Mr.Rizzolo questioned why couldn't the rates be based on a per-capita cost for each household rather than a per minimum rate, also asking that there be further review.

Mr. Verdick informed Mr. Rizzolo there could be a problem with the per-capita use on rental properties.

Max Davis, 4835 6th Street Court, East Moline, IL. - Addressed the City Council, Mr. Davis is currently serving as Chairman of the Audit Committee, this years special audit was of the Water Department. Mr. Davis stated that Mid-American Energy reads your meter and within three (3) days you have a bill, whereas the City reads your meter and it takes 30 days before residents receive their water bill. If the billings were not delayed by 30 days, the City's cash flow would greatly increase.

ADJOURNMENT A motion was made by Alderman Kelley, seconded by Alderman Teague, to adjourn the meeting. Upon roll call the following voted in favor: Kelley, Teague, Heiland, Moreno, Doose and Meredith. Motion carried. 7:50p.m.

Minutes taken and submitted by,
_______________________________

Arletta D. Holmes, City Clerk

 

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