MINUTES OF THE MEETING OF THE MAYOR AND THE
OF THE CITY OF EAST MOLINE, ILLINOIS
MARCH 5, 2007
ROLL CALLMayor Thodos called the meeting to order and directed Deputy City Clerk Richard Van Raes to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley, Gary Westbrook and Mayor Thodos. 7:18 p.m.
ADDITIONS/CORRECTIONS TO AGENDA (Item Number 1, WWTP ENGINEERING CONTRACT, was removed from the agenda and considered at the regular City Council Meeting)
LEGISLATIVE REVIEW (Alderman Meredith)
BACKGROUND AND DISCUSSION:If an ordinance or resolution has been adopted by the City Council, there needs to be a method or process by which the Council is assured that the ordinances or resolutions have been implemented. For accountability and to make sure that council actions are carried out, oversight responsibility would be assigned to THE INTERNAL AUDIT COMMITTEE.
RECOMMENDATION: Adopt as policy to assign to the internal audit committee, as an additional duty, to review all ordinances, resolutions and other actions of the City Council in order to verify that they have been implemented, and report back to the City Council. The Committee shall meet Quarterly to review Council actions.
BUDGET IMPACT: No immediate expense, long-ranging enhancement of fiscal responsibility. Rich Keehner, City Administrator, asked about city employees entering data into the report. A lengthy discussion was held on the various aspects of data entry, "closing of an ordinance or action", record keeping, method of reporting, and implementation of an ordinance and enforcement of ordinances. A motion was made by Alderman Meredith, seconded by Alderman Moreno, to request the City Attorney to draft a resolution to implement the Legislative Review policy. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Doose and Meredith and Kelley. Motion carried. Committee-Of-The-Whole 3-5-07 – Page Two
STREET PROJECT INITIATION (Tim Kammler) BACKGROUND AND DISCUSSION: The Director of Engineering Services is requesting discussion by Council on a preferred process for the initiation of street capital improvement projects. The goal of this discussion is to give the Director of Engineering Services clear direction on how the Council would like him to be pro-active in the planning, budgeting, design, and construction of street improvement projects. Ultimately, would it be acceptable for the Engineering Department to recommend specific street projects to Council each year for construction, based upon a staff-maintained Capital Improvement Plan, and based on budget availability?
RECOMMENDATION: Will depend on the outcome of discussion. Desirably, the City Council would direct the engineering staff to provide Council with recommendations for street projects, upon which the Council would take action. The Engineering recommendation would consist of a yearly list of priority projects for street resurfacing, rehabilitation or reconstruction, whether in conjunction with utility projects or as stand-alone projects. Street projects would generally be selected from the Capital Improvement Plan list maintained by the Engineering & Maintenance Services Departments. Council could then take action to approve, modify, or deny the specific project proposed for construction. A lengthy discussion was held on the Capital Improvement Plan, the Long-Range Street Improvement Plan, priorities of repairs, and the handling of emergency repairs. Mr. Kammler commends the quality of the Long-Range Street Improvement Plan and asks for direction to prepare an annual improvement schedule and prioritize street repairs. There was additional discussion on various types of projects, the flexibility of priorities, and the Motor Fuel Tax, as well as other funding sources. It was the consensus of the council, through discussion, that the Director of Engineering Services prepares a project report. No action was taken on this item.
ADJOURNMENT A motion was made by Alderman Moreno, seconded by Alderman Kelley, to adjourn the Committee-Of-The-Whole meeting. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Doose, Meredith and Kelley. Motion carried. 7:52 p.m.
Minutes taken and submitted by,
Richard Van Raes, Deputy City Clerk
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