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MINUTES OF THE MEETING OF THE MAYOR
AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLINE, ILLINOIS

FEBRUARY 19, 2008

 

ROLL CALL

Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes to call the roll.  The following Aldermen were present:   Luis Puentes, Luis Moreno, Cheri Bustos, Roseann Cervantes, Gary Westbrook, and Mayor Thodos.  Absent:  Helen Heiland, and David Kelley.   7:16 p.m.  

ADDITIONS/CORRECTIONS TO AGENDA

None   PROJECT NOW HOME REPAIR GRANTS  (Mr. Van Raes/Ms. Schneekloth) Project Now has recently received an Energy Conservation Housing Repair (ECHR) grant for low to moderate income homeowners.  Part of East Moline has been targeted to receive home repair grants.  Project Now will address minor home repairs and energy conservation measures such as Heating Ventilation and Air- conditioning (HVAC) repairs, water heater replacement, attic and wall insulation, door and window replacement.   The targeted area is from 19th Street to 26th Street from Morton Drive to 13th Avenue. BUDGET IMPACT: None at this time.  May request building permit fee waiver in the future.   City Planner, Richard Van Raes introduced Stella Schneekloth of Project Now.  Ms. Schneekloth thanked City Planner Van Raes for his assisting in sending out letters to the residents who reside in the targeted area.  She is very appreciative of the cooperation.  Ms. Schneekloth stated that in order to qualify for the Energy Conservation Housing Repair program applicants must live on the premises (owner occupied) The property taxes and insurance must be current.   The selection process is based on a first come first served" basics.  The grant will allow $10,000 of repair work per home.   Ms. Schneekloth answered questions and concerns of the City Council.   Mayor Thodos stated he is very grateful for their assistance which is much needed.   PRESENTATION ONLY.  NO ACTION TAKEN       QUAD CITIES WAYFINDING SIGNAGE PROGRAM (Ms. Kathy Wine)  The Quad Cities Wayfinding Signage Program has received a grant to help defray the cost of the proposed signs.  To participate, the City would have to commit to the program by March 15, 2008.  The grant would help pay for approximately 20% of the City's cost.   RECOMMENDATION: Approve the Mayor signing a letter stating the City's participation in the signage program   BUDGET IMPACT: Approximately $8,000.   Discussion was held with regards to the size and number of signs, the City would have and where will they be placed.  The City will have seven (7) signs identifying the following sites:   The Quarter, Downtown East Moline, Empire Park, BlackHawk College, and Western Illinois University, Rock Island County Fairgrounds, and United Township High School Scorrer field.    A motion was made by Alderman Bustos, seconded by Alderman Moreno, to concur with the request and forward to the City Council for consideration and direct the City Attorney to draft the appropriate document.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Cervantes, and Westbrook.  Motion carried.    REVOLVING LOAN APPLICATION-MIKE'S AUTOMOTIVE (Mr. Liebson) In the spring of 2007 Mike Hughes of Mike's Automotive (660 17th Avenue) approached the City about possible assistance with the relocation of his business from Moline.  In June the Economic Development Commission (EDC) met and reviewed his application, which was given provisional approval.  Subsequent to that meeting the issue of maintenance of Mr. Hughes' facility (and his off-site lot on 15th Avenue) was raised.  Mr. Hughes ultimately agreed to sign a letter of conditions addressing the upkeep of his properties, and on February 4, 2008, this request was brought back to EDC, and approved with conditions.  The rationale for approval is that in addition to addressing community concerns Mr. Hughes is bringing jobs and customers into Downtown and has improved a prime commercial corner of the neighborhood.  Attorney Phares has reviewed these documents.     The loan will be a $35,000 at 4% for 5 years using as collateral a bank CD or a mutual fund and a personal guarantee from Mr. Hughes.   RECOMMENDATION: Pass the EDC's recommendation to the City Council for approval of this loan.     BUDGET IMPACT: $35,000 ($5,000 of loan per full-time employee for 7 employees), backed by a bank CD or mutual fund of Mr. Hughes and his personal guarantee.  Mr. Hughes will in addition meet the terms of the Letter of Conditions as regards the maintenance of his facilities. (A $105,000 cash balance remains in the Revolving Loan Fund account prior to this project; this reserve has been in place for at least 12 months).   Mr. Mike Hughes was in attendance to answer question and concerns from the City Council.  Discussion was held regarding "off street" parking lot on 15th Avenue and 11th Street and how staff is going to monitor the parking.  Mr. Liebson noted that Mr. Hughes has signed a letter listing conditions regarding the maintenance of his facilities.   A motion was made by Alderman Puentes, seconded by Alderman Moreno, to approve the loan of $35,000 subject to the letter of conditions that the EDC has agreed upon and forward to the City Council for consideration.  Direct the City Attorney to prepare the appropriate documents.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Cervantes and Westbrook.  Motion carried.   GARAGE DEMOLITION AT 712 25TH STREET  (Mr. Motzer) Bids for the demolition of a garage at 712-25th Street were received February 12th – they are as follows:             February 8, 2008 at 9:00a.m.               Thomas H. Whiting       $3,000.             February 11, 2008 at 9:46a.m. Olsen Concrete            $1,800.             February 11, 2008 at 4:27p.m. Phoenix Corporation     $4,100.   RECOMMENDATION: It is the recommendation to accept the low bid of $1,800 from Olsen Concrete.   BUDGET IMPACT: Approximately $2,000.00 out of the demolition fund which includes the bid publication.   A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to accept the low bid from Olsen Concrete in the amount of $1,800.00 to demolish the garage located at 712-25th Street and forward to the City Council for their consideration the City Attorney is directed to draft the appropriate document.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Cervantes, and Westbrook.  Motion carried.   WATER LEAK DETECTOR  (Mr. Willemarck) The Maintenance Services Department has received competitive bids for a water leak detector.  This is a new piece of equipment for the Water Distribution Department.  Moline and Rock Island have the same type of equipment.  A leak detector pinpoints a leak in the water main and/or water services line.  We feel it is an important piece of equipment to add to our tools.  It will allow us to dig right on top of the water pipe in order to dig down to repair it.  In the past, if the water main was under a road or on a hill we would guess where the leak was by digging exploratory holes in the street or hillside.  There has been time when we have dug as many as 5 different holes in the street in order to find one water leak.   Bid results are: MidAmerican Technologies                   $19,995 Fluid Conservation Systems                    24,995 Itron-Flow Metrix                                   25,995               RECOMMENDATION:  Purchase Water Leak Detector form MidAmerican Technologies            BUDGET IMPACT: This is a budgeted item.  $19,995 from Water Distribution, Equipment General 30.6.0513.000.23           A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to accept the low bid from Mid-American Technologist in the amount of $19,995 for the purchase of a Water Leak Detector.  Forward to City Council for consideration and direct the City Attorney to prepare the appropriate document.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Cervantes, and Westbrook.  Motion carried.   PARK BOARD REQUEST FOR FUNDING  (Windy Hilton-Morrow) A letter regarding a funding request from the East Moline Park Board was presented to the City Council for their consideration.   BUDGET IMPACT: $500,000.00   Park Board member Wendy-Hilton-Morrow addressed the City Council regarding the Park Board funding request.  Included in the presentation was a listing of each city park and what equipment and improvements were needed.  A chart summarizing a Park Capital Improvement Plan with both short term and long term goals was presented along with supporting material.    A lengthy discussion was held regarding which parks needed the most attention, lighting on baseball fields (Northeast Park) and possible revenue sources.  Finance Director Jim Hughes commented on possible issuance of bonds.  Mayor Thodos directed Mr. Hughes to prepare a financial plan and amortization schedule to be presented at the March 3, 2008, Committee-of-the-Whole meeting.        A motion was made by Alderman Moreno, seconded by Alderman Cervantes, to table this issue until the next Committee-of-the-Whole Meeting on March 3, 2008.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Cervantes, and Westbrook.  Motion carried.   IML PENSION RESOLUTION  (Mr. Hughes) City staff met with representatives from the Fire and Police Pension Funds and they have stated that they are requesting that this resolution be withdrawn in its present form.  Representatives of the Associated Firefighters of Illinois have met on February 13, 2008 with the Illinois Municipal League to discuss the proposed resolution and any future legislation.  At this time neither association knows the full outcome of these talks.  Each pension fund has requested that this original proposed resolution be withdrawn and tabled until the results of these talks are known and  if a revised resolution if forthcoming.   There is no specific recommendation and no budget impact at this time.   Phillip H. Jones, Vice-President of Firefighters Local 929 informed the City Council  that members of the East Moline fire and police pensions  Committees met with Finance Director Jim Hughes regarding the pension resolution that was tabled at the last Committee-of-the-Whole meeting.  Today there is a meeting taking place in Springfield between the Illinois Municipal League and the Associated Firefighters of Illinois.  This meeting is to discuss this proposed resolution and future legislation regarding pensions.  We feel it is in everyone's best interest to withdraw from consideration, the currently tabled resolution.  All parties should, in the near future, receive guidance and information from this meeting in Springfield.  It is our hope that a new resolution can be written which accurately reflects the positiveaccomplishments ofthe East Moline police and fire pensions produced by the efforts of all parties involved, can also address common concerns for future pension legislation.  Mr. Jones thanked the City Council for their time and consideration and suggested that this item be tabled until the next Committee-of-the-Whole meeting.   A motion was made by Alderman Puentes, seconded by Alderman Westbrook, to table this item until the next Committee-of-the-Whole meeting on March 3, 2008.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Cervantes, and Westbrook.  Motion carried.       FRANCISCO TROCHE – RELEASE OF LIENS  (Mr. Hughes) Francisco Troche bought the property at 1344 – 18th Street at a tax sale.  The City of East Moline has weed and water liens in the amount of $5,143.82 on this property.  The City has received a letter from Mr. Troche's attorney requesting that we release 75% of the liens.  In the past, if new owners took over an abandoned property and brought it up to code, we would release some or all of the liens.  This has always been negotiated before the purchase.  In this case it is after the purchase.  If Mr. Troche brings the property up to code and receives an "occupancy permit" from the Inspections Department, we should accept Mr. Troche's offer.  It is important to get homes rehabilitated.   RECOMMENDATION:        Accept Mr. Troche's offer to pay the City $1,286 and forgive $3,857.82, but not until the property has received an occupancy permit from the Inspections Department.     BUDGET IMPACT:     Loss of $3,857.82, however the City gains another home.   Mr. Troche was not in attendance to answer questions or concerns from the City Council.  City Attorney Pharse recommended that this item be tabled so that  Mr. Troche could appear at the next Committee-of-the-Whole meeting.    A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to table this item until the next Committee-of-the-Whole meeting (March 3, 2008).  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Cervantes, and Westbrook.  Motion carried.   ADJOURMENT: A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to adjourn the Committee-of-the-Whole meeting.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Cervantes, and Westbrook.  Motion carried.  8:20p.m.     Minutes taken and submitted by,     _________________________________
Arletta D. Holmes, City Clerk

 

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