MINUTES OF THE MEETING OF THE
Mayor Moreno called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, John Thodos, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley, and Crotis Teague. 7:15p.m.
Affirmative Action Plan Update (Jude Williams)
The 1993 Affirmative Action Plan did not include identification of specific goals for areas under utilization of female and minorities. After completing the statistical analyses I have developed goals according to the 80% process of calculating such goals. The recommended goals are as follows: The percentage of minorities in City full time work force will be equal to or greater than 16.5% by January 2006. The percentage of females in City full time workforce will be equal to or greater than 30.4% by January 2006. By January 2006, the percentage of minority and female representation in all EEO employment designations will be met. Listing of goals in specific numbers that would need to be hired or promoted in order to reach our goals for 2006.
A motion was made by Alderman Thodos, seconded by Alderman Teague, to table until the next Committee of the Whole on 3/4/02. Upon voice vote all in attendance voted in favor. Unanimous.
Fire Truck Financing (Jim Hughes)
An agreement with Metro Bank on the lease-purchase of the new Fire Truck has been reached. The details are as follows: To purchase a Fire Truck for the City of East Moline, in the amount of $326,926.00 with an interest rate of 4.6% with a five year amortization. 10 equal payments of $36,970.00 due on July 1, and January 1. This would be a total cost of $369,700.
The lease would be paid from the normal Tax Levy of the Fire Department. Recommendation: Approve the financing with Metro Bank. Budget Impact: The City of East Moline, would be committing to the semi-annual debt payments of $36,970.00 for the next five years.
A motion was made by Alderman Meredith, seconded by Alderman Moreno, to approve the financing of the new Fire Truck with Metro Bank, for a five-year lease purchase at a rate of interest of 4.6%, with semi-annual payments in the amount of $36,970.00. Upon roll call the following voted in favor: Teague, Heiland, Thodos, Moreno, Doose, Meredith, and Kelley. Motion carried.
Vehicle Purchase (Bruce Willemarck)
The Maintenance Services Water Distribution Department received competitive bids for a Water Service Call/Main Break Vehicle. Reynolds Ford of East Moline was the only bidder. Other companies either did not want to bid or did not get their bid in on time. Reynolds Ford was $23,133.50 with a trade in of a 1989 Ford E150 with a 140,000-Miles. Recommendation: To purchase the vehicle from Reynolds Ford in the amount of $23,133.50. Budget Impact: Money budgeted from Water Distribution, Motor Pool Purchase 30.60514.000.23
A motion was made by Alderman Moreno, seconded by Alderman Meredith, to approve the request to purchase the vehicle from Reynolds Ford in the amount of $23,133.50 as presented. Upon roll call the following voted in favor: Teague, Heiland, Thodos, Moreno, Doose, Meredith, and Kelley. Motion carried.
Water Tower Agreement (Steve Verdick)
The City has a request from Davenport Cellular Telephone Company (U.S. Cellular) to install an antenna on our water Tower at 7th Street & 34th Avenue. A proposed Site License Agreement has been negotiated to be in uniformity with the other cities. The initial term is 5 years, with an option for four additional 5-year periods. The monthly fee payable to the City is $1,300 minus a $390.00 fee for Metro Site, for net revenue to the City of $910.00 per month. Recommendation: Approve the agreement and instruct the City Attorney to prepare the necessary documents. Budget Impact: monthly revenue of $910.00, recommended to be deposited in the Recreation and Culture Fund. There will be a 2% increase in fees to the City at the end of each year.
A motion was made by Alderman Thodos, seconded by Alderman Kelley, to approve the request as presented. Upon roll call the following voted in favor: Teague, Heiland, Thodos, Moreno, Doose, Meredith, and Kelley. Motion carried.
Information Technologist (Jim Hughes)
With the City now having a City-wide network, Mr. Hughes have been investigating the cost of
Maintaining the network. The cost of having an outside firm do the day-to-day maintenance of the system would be very expensive. The City can have these duties completed in house by assigning one person to do this, in addition to their normal duties. Mr. Hughes has proposed creating the Information Technologist, with an additional salary stipend of $100.00 per paycheck. The Personnel Committee has approved the creation of this position, the person who would probably be appointed to this position at this time is an AFSCME member, the union has agreed to this title for a period of one year, at which time it would be subject to negotiation. The City Administrator, with the advise of the Director of Finance, would make the appointment. Recommendation: Create the title of Information Technologist at an additional stipend of $100.00 per paycheck. Budget Impact: $2,600.00 yearly, this stipend would be paid from the Administration Department, in the General, Water and Sewer Fund.
Alderman Heiland asked that the issue be tabled, because they have learned that a similar position exists in the Police Department and suggested the issue go back to the Personnel Committee to compare the two positions.
A motion was made by Alderman Heiland, seconded by Alderman Teague, to table the decision to approve the request, until the next Committee of the Whole on 3/4/02. Upon roll call the following voted in favor: Teague, Heiland, Thodos, and Meredith. Voting against: Moreno, Doose, and Kelley. Motion carried. 4-3
Intergovernmental Agreement (Jim Hughes)
A benefit of the AT & T (Mediacom) negotiations the Cities of East Moline and Silvis were awarded their own cable TV Channel. We were awarded a cash grant based in subscribers for the establishment of a television studio. It was decided early on in the negotiations that neither the City of East Moline nor The City of Silvis could afford their own television studio. United Township High School (UTHS) was approached about the possibility of the high school establishing a television studio. The Board of Education has approved a tentative plan to establish this television studio (See Attachment). Recommendation: To approve the intergovernmental agreement between the City of Silvis, the City of East Moline and the United Township High School District. Budget Impact: None
A motion was made by Alderman Moreno, seconded by Alderman Thodos, to approve the request as presented. Upon roll call the following voted in favor: Teague, Heiland, Thodos, Moreno, Doose, Meredith, and Kelley. Motion carried.
Weed Ordinance Revisions (Butch Motzer)
The City Council asked the Inspection Department to revise the ordinance to make it more effective and easier to enforce. The attached revisions will allow a more feasible, manageable record keeping and billing sequence method. Recommendation: Approve the recommended changes. Budget Impact: This process should expedite the weed cutting and collection process.
A motion was made by Alderman Doose, seconded by Alderman Kelley, to approve the request as presented and request the City Attorney to draft a Resolution or Ordinance. Upon voice vote all in attendance voted in favor. Unanimous
A motion was made by Alderman Kelley, seconded by Alderman Meredith, to adjourn the meeting. Upon roll call the following voted in favor: Teague, Heiland, Thodos, Moreno, Doose, Meredith, and Kelley. Motion carried. 8:15p.m.
Minutes taken and submitted by,
Arletta D. Holmes, City Clerk
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