MINUTES OF THE MEETING OF THE
Mayor Ward called the meeting to order and directed the Secretary to call the roll. The following Alder People
were present: Heiland, Thodos, Moreno, Doose, D. Kelley, G. Kelley and Teague.
SIDEWALK SNOW REMOVAL
Steve Verdick informed the committee of the recommendations from the committee formed to review the City ordinance concerning the requirements for property owners to remove snow from sidewalks. Recommendations were as follows:
1. City should retain an ordinance regulating snow removal from sidewalks
2. Increase fine from $5 to $20 or $25, or an amount per linear foot.
3. If fine is increased then the time to clean the sidewalks should be increased from 24 hours to 48 hours
4. Have the City Attorney research whether EM as a non-home rule city can ask for a lien to be filed if the fine is not paid
5. Develop a list of volunteers who are willing to shovel for free (i.e. church groups, youth groups and neighbors) Also develop a list of those who will shovel for a reasonable fee.
6. Consider the feasibility of implementing a program like the City of Silvis, which has Park employees shovel sidewalks for residents who have a verified medical need for help.
7. Amend the warning letter given to residents stating that they should call the City if they need assistance in shoveling.
8. Review the snow plowing techniques to see if the drivers could slow down to keep from throwing the snow past the boulevard area onto the sidewalk.
Discussion was held regarding the committees possible recommendations.
A motion was made by Thodos, seconded by Heiland, to review and research the committees options and bring back to the committee of the whole in 60 days. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, D. Kelley, G. Kelley and Teague.
The City's health committee has studied all aspects of the City's health insurance benefits. One of the aspects that generated interest is that the Mayor receives free health insurance. The committee took two issues with this. First, they did not believe the Mayor meets the guidelines for definition of an eligible position. Secondly, if the Mayor was entitled to health insurance, it was unfair that the Mayor did not have to pay for his health insurance as other city employees. The committee would like the City Attorney to review this item and determine if the health insurance coverage is considered part of the Mayor's compensation package.
Mr. Phares does believe that the health insurance is considered part of the compensation package for the Mayor and that it is to close to the election to change the compensation package at this time.
A motion was made by Joe Moreno, seconded by Gary Kelley, to direct the City Attorney to send a letter to the member of the Health Insurance Committee regarding the Mayors insurance coverage. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, D. Kelley, G. Kelley and Teague.
AT & T CABLE AGREEMENT
Jim Hughes informed the committee that the negotiations were over for the new cable TV agreement. The agreement period is for a period of 8 years expiring April 1, 2009. It will automatically renew for another three years if the member communities do not find cause before April 1, 2005. It will automatically renew for another two years if no cause is found by April 1, 2008. The City will receive a grant to install fiber optic cable to any city building at a cost not to exceed a fee of $250 per month per location. At this point we are planning on four locations (water plant, sewer plant, Morton Drive fire station and the garage). The grant should cover all the hard costs for networking. The only building that would not be networked is the 42nd Avenue fire station. The other benefit that was earned is the donation of cash and equipment for the construction of a television studio or other governmental production costs. This grant cannot be used for salaries. The grant is as follows: $48,000 will be given to schools based on subscribers per city; on July 1, 2001. $65,000 will be given to all the cities; if the first grant is spent by December 15, 2004 another grant of $60,000 will be awarded; if the second grant is spent by December 15, 2008 a third grant of $40,000 will be awarded by July 1, 2009. These grants will be allocated by the number of subscribers per City. East Moline has approximately 25% of the subscribers. Mr. Hughes suggest that UTHS campus be uses as our connection to the cable TV system. AT & T will supply UTHS with either cash or equipment needed to do this. This gives the City access to insert our programming in the cable TV system. There will be a joint City Council meeting with a public hearing on March 21,2 001 at 7:00 pm. It is very important to have a quorum otherwise each city would have to hold their own public hearing. The grade school will also have the right to network all the grade schools at the same rate of $250 per month.
A motion was made by Joe Moreno, seconded by Gary Kelley, to approve the proposed AT & T Cable agreement in principal and agree to direct staff to begin talks with UTHS concerning the assigning of our production grant to UTHS and send to full council for consideration. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, D. Kelley, G. Kelley and Teague.
Maintenance Services, Drainage Department received competitive bids for a 36 horsepower tractor with 72 inch mid-mount mower, front bucket loader and rear backhow. Anchor lumber was the low bidder on a John Deere Model 4400 with two trade ins (1984 JD 850 Tractor and a 1983 JD 650 Tractor) with a bid of $24,614.22
A motion was made by Joe Moreno, seconded by Helen Heiland to accept the low bid from Anchor Lumber for the John Deere Model 4400 in the amount of $24, 614.22 with two tractors being traded in. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, D. Kelley, G. Kelley and Teague.
ENTERPRISE ZONE AMENDMENT
Jim Hughes reported that Paul Marengo, the City's bond counsel, advised that the Enterprise Zone ordinance should be amended stating that the property tax abatements authorized by the Enterprise Zone, will not be abated due the property being located in a TIF area. The TIF rules override the Enterprise rules concerning property tax abatement. State statue says that developments in a TIF area, within an Enterprise Zone, are not subject to property tax abatements. This ordinance gets us in compliance with state statute.
A motion was made by John Thodos, seconded by Gary Kelley, to direct the City Attorney to review the proposed Enterprise Ordinance amendment to bring back to the March 5, 2001 City Council meeting for adoption. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, D. Kelley, G. Kelley and Teague.
A motion was made by Alder Person Doose, seconded by Alderman Teague, to adjourn. Upon roll call the following voted in favor: Heiland, Thodos, Moreno, Doose, D. Kelley, G. Kelley and Teague.
Minutes taken and submitted by,
Kathryn VenHuizen, Finance Office Secretary
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