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MINUTES OF THE MEETING OF THE

MAYOR AND THE COMMITTEE-OF-THE-WHOLE

OF THE CITY OF EAST MOLINE, ILLINOIS

FEBRUARY 6, 2006

 

 

ROLL CALL

Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes to call the roll.  The following Aldermen were present: Helen Heiland. Luis Puentes, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley, and Gary Westbrook.  7:47p.m.

 

Q.C. Enterprise Zone – Addition of Territory - Rich Keehner

The City of East Moline is requesting the addition of territory to the existing Illinois Quad City Enterprise Zone.   The necessary public hearing for this project was held at 6:00 p.m. on 6 February 2006 at the East Moline City Hall Council Chambers.   Attached, please find correspondence discussing the project, a map of the proposed addition of territory area and information concerning the different enterprise projects since approximately 1987. 

The area is about 260 acres located on Barstow Road adjacent to 172nd Street.  This project if added to the existing Quad City Enterprise Zone territory would consume 260 acres or approximately .040625 square miles of the available zone territory.  The available square miles remaining after the inclusion of this project is approximately 5.3730 square miles.

            At commencement of operations this project will employ 350 workers and within 18 months employ a minimum of 1,000 workers, 630,000 square foot pork processing facility in our area.   The average aggregate hourly wage is estimated to be in excess of $11.75.

 

RECOMMENDATION:  Approve the addition of territory to Illinois Quad City Enterprise Zone and instruct City Staff to draft a resolution amending the Enterprise Zone Intergovernmental Agreement, to draft a revised Enterprise Zone Intergovernmental Agreement, and to draft an Ordinance amending Ordinance 88-22 establishing the original Illinois Quad City Enterprise Zone.   Budget Impact:  None

 

A motion was made by Alderman Meredith, seconded by Alderman Kelley, to concur with the recommendation as presented, and direct City Attorney to prepare the appropriate document.  Upon roll call the following voted in favor:  Moreno, Doose, Meredith, Kelley, Westbrook, Heiland, and Puentes.  Motion carried

 

CDAP Grant – Rich Keehner

Item removed from the agenda.  This item was covered under the City Council Agenda. 

 

Community Technology Planning Study - Rich Keehner

The City of East Moline has received a request to participate in a Community Technology Planning Study.  Rock Island County, the Village of Milan, and the Cities of Moline, Rock Island, and Silvis have identified a need to seek a consultant to develop a strategic plan to improve communication technology access in the area while understanding the current level of communication technology serving the Illinois Quad Cities.  The goal is to be a leader in developing economic assets for future growth with the understanding that state-of-the art communication technology for local governments, households, and businesses is a critical component of that growth strategy.  This study will be funded by a grant from the Illinois Department of Commerce and Economic Opportunity (DCEO) in an amount not to exceed $40,000 with matching funds in the following amounts from area governmental entities including Rock Island County $14,948, Village of Milan $2,513, City of Moline $20,518, City Rock Island $18,603, and the City of Silvis $3,418.  

 

Recommendation:  Approve request and direct staff to participate within the Community Technology Planning Study.    Budget Impact:  $12,000 from Recreation and Culture fund.

 

Discussion was held regarding the purpose of the study, benefits to the participating cities, and determination of cost for each city that will be participating.

 

A motion was made by Alderman Doose, seconded by Alderman Meredith, to concur with the recommendation as presented.  Direct the City Attorney to prepare the appropriate documents.  Upon roll call the following voted in favor:  Moreno, Doose, Meredith, Kelley, Westbrook, Heiland, and Puentes.  Motion carried.

 

Fuel Bids - Bruce Willemarck

The Maintenance Services Department has requested competitive bids from local companies for fuel (gasoline & diesel).   Circle K (formerly Wareco) of East Moline was the only bidder. Circle K presented a bid of $0.02 per gallon discount on each gallon of gasoline or diesel fuel purchased for City vehicles.  This includes, Fire, Police, Administration, Water, Sewer, Inspections, Engineering and Maintenance Services.    

 

Recommendation:  Accept low bid from Circle K of a $0.02 discount per gallon of gasoline and diesel fuel.    Budget Impact:           Approximate savings of $5,200 per year using cost bases of $2.50 per gallon.

 

A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to concur with the recommendation as presented.  Upon roll call the following voted in favor:  Moreno, Doose, Meredith, Kelley, Westbrook, Heiland, and Puentes.  Motion carried.

 

Traffic Signals - Bruce Willemarck

At the June 20, 2005 City Council meeting, approval was given to accept a grant for $59,590 to upgrade our traffic signals.  The new LED lights use 85% less electricity and bulbs last 5 times longer than the current incandescent light bulbs.  The grant is for materials only.  The City must assume the cost of installation.  We estimate the cost to hire an electrical contractor to install the lights at $40,000.  There are 1,287 lights at 28 intersections to replace. 

The Maintenance Services Department believes it would better serve the City if the City's Maintenance Department, perform the installation.  We would propose using the $40,000 to purchase equipment for the Maintenance Services, instead of hiring a contractor for installation.  The first piece of equipment we would purchase is a man lift to take employees up to the traffic signal in order to change the lights.  The lift would remain property of the City so we may replace traffic and streetlights in the future.  Currently Tri-City Electric performs this duty.  Additional uses for the lift would be tree trimming, changing foul ball netting and lights at Northeast Park, and putting up Christmas decorations downtown.

 

Discussion was held regarding cost of equipment, maintenance and safety issues.

 

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to concur with the recommendation as presented.  Upon roll call the following voted in favor:  Moreno, Doose, Meredith, Kelley, Westbrook, Heiland, and Puentes.  Motion carried.

 

Recommendation:  Allow the Maintenance Services to install traffic signals and use $40,000 to purchase equipment.  Budget Impact:  $40,000 from non-home rule sales tax.

 

Fire Department Door Replacement - Chief DeFrance

The overhead doors at the downtown station need to be replaced.  One (1) door is damaged and the existing doors are glass and not energy efficient.   This project is part of a planned facility improvement program that includes the upgrade of the truck room heating and lighting systems.

This project and funding options were discussed during a meeting with Johnson Controls and City staff on January 23, 2006.   Johnson Controls recommended we proceed with the door project due to the immediate repair needs of the damaged door.   Johnson Controls will further evaluate the lighting and heating systems in the near future.

Quotes have been solicited as follows:

 

            Overhead Door Company of the Quad Cities - $ 7, 290.00   (R –17)

            Adams Door Company -                                             $ 7, 685.43   (R-17)

            Raynor Door Company of the Quad Cities                    $ 8, 590.00   (R- 16)

 

 

Recommendation:    Accept low bid of  $ 7,290.00 from Overhead Door Company of the Quad Cities and authorize replacement of existing doors at the downtown Fire Station – Station 21.

Budget Impact:   $ 7,290.00 from Fire Protection Fund / Facility Improvements line item.       

 

A motion was made by Alderman Meredith, seconded by Alderman Kelley, to accept the low bid of $7,290.00 from Overhead Door Company of the Quad Cities as presented.  Upon roll call the following voted in favor:  Moreno, Doose, Meredith, Kelley, Westbrook, Heiland, and Puentes.  Motion carried.

 

Administrative Order No. 91-1 - Rich Keehner

Reaffirm Administrative Order No. 91-1 originally posted 1 March 1991 and effective 18 March 1991.  As discussed within Administrative Order No. 91-1, it is the intent of the City of East Moline to adhere to the tenets of progressive discipline to guide employees in bettering their job performance, and to protect the health and safety of other employees and the community as a whole.  Each employee is required to conduct himself/herself with reasonable and proper regard for the welfare and rights of other employees and the public. The union contract language shall prevail if any of the following rules are found to be in conflict.  Rules contained within Administrative Order No. 91-1 is not meant to be all-inclusive as other behaviors/actions may warrant discipline as well.  Attached for your review is Administrative Order 91-1.       

Recommendation:  Approve Administrative Order No. 91-1.    Budget Impact:       None

 

Discussion was held regarding the possible language change in rule Number 9 of the Administrative Order.  AFSMCE Local 1234 asked that they have the opportunity to review the Administrative Order before action is taken.   

 

A motion was made by Alderman Heiland, seconded by Alderman Moreno, to table this item until the next Committee-of-the-Whole Meeting on February 21, 2006.  Upon roll call the following voted in favor:  Moreno, Doose, Meredith, Kelley, Westbrook, Heiland, and Puentes.  Motion carried.

 

Ordinance Change Police Department Restructure - Chief Moreno

The current ordinance reads as follows:  "There is hereby created a police department of the city. The police department shall consist of the chief of police, two (2) captains, four (4) lieutenants, six (6) sergeants, and such number of patrolmen as may be provided for from time to time by the city council. (Ord. 01-17, 6-4-2001)." 

On December 18, 2005 the city council unanimously passed a request to hire a police officer to be part of a newly created unit in the police department.  There was a FOP Labor Council side letter agreement from 1999 that restricted the utilization of command personnel. In December Chief Moreno proposed an amended agreement that negated that restriction.  The union voted unanimously to approve the amended agreement.  At this time the request is to change the wording of this ordinance so that future restructures will not require a new ordinance.

 

Recommendation:   Change the language to the following:

 6-1-1.  There is hereby created a police department of the city. The police department shall consist of the chief of police, a command staff, and such number of patrolmen as may be provided for from time to time by the city council.  Budget Impact: None.

 

Discussion was held regarding at what point would the number of command personnel be determined.  Would that be a budgetary issue as approved on an annual basis by the City Council or covered by union contract?  Chief Moreno stated it is currently covered by union contract.

 

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to concur with the recommendation as presented.  Direct the City Attorney to prepare the appropriate documents.  Upon roll call the following voted in favor:  Moreno. Doose, Meredith, Kelley, Westbrook, Heiland, and Puentes.  Motion carried.

 

 

ADJOURNMENT

A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to adjourn the Committee-of-the-Whole meeting.  Upon roll call the following voted in favor:  Moreno, Doose, Meredith, Kelley, Westbrook, Heiland and Puentes.  Motion carried.  8:20 p.m.

 

 

Minutes taken and submitted by:

                                                            

Arletta D. Holmes, City Clerk

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