MINUTES OF THE MEETING OF THE MAYOR AND THE
OF THE CITY OF EAST MOLINE, ILLINOIS
FEBRUARY 5, 2007
ROLL CALLMayor Thodos called the meeting to order and directed Deputy City Clerk Richard Van Raes to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Rick Meredith, Gary Kelley and Gary Westbrook. Absent: Carol Doose. 7:45 p.m.
POOL AGREEMENT (Dr. Jay Morrow)
BACKGROUND AND DISCUSSION:The City received correspondence from United Township High School Superintendent, Dr. Morrow, requesting continuation of the current agreement between the City of East Moline and United Township High School for shared use of the East Moline Municipal Swimming Pool. RECOMMENDATION: It is the recommendation of city staff to approve the request and to direct staff to draft a Resolution extending the current Operational Budget as submitted by the Pool Board and the Facilities Joint Use Agreement for a ten (10) year period expiring April 30, 2017, at an annual operational budget cost not to exceed $99,000. BUDGET IMPACT; $99,000 annually from the Recreation and Culture Budget. Dr. Jay C. Morrow, Superintendent of United Township High School, addressed the Committee-of-the-Whole and presented the following information: The current 30-year agreement began in 1977, was modified in 1981, and will expire this year. The pool offers thousands of citizens and students an opportunity for education, fitness, fun and relaxation, and also provides a quality of life standard that many communities are unable to offer. Despite fiscal hardship for both the city and school district, the aggregate contribution of each entity is relatively small when compared to the overall budget for each party. However, if either party would choose to abandon the agreement, a greater financial hardship would occur. Municipal/School District partnership was/is groundbreaking in that it: - Allows the city to offer citizens a service that many cities do not have. - Allows the school district to offer curriculum that may not be able to be offered without city participation. - Provides a model that has been followed by other cities and school districts that share services. UTHS has contributed substantial amounts of revenue under the use of Fire Prevention/Health/Life-Safety funds. UTHS receives these funds through the tax levy process and the sale of bonds. The city also has contributed when possible, including $35,000 for new lockers in 2002 and additional contributions. Committee-Of-The-Whole/2-07 – Page Two UTHS and the City of East Moline have had a long-standing, positive working relationship. Some of the many instances include: - Maintenance services - Police protection - Fire protection - North Hill - Economic development (TIP and Tax abatement) The projected contribution for each entity for FY08 is $99,000. As stated earlier, without partnership contributions, major personnel and budgetary decisions would have to be made by both parties. On behalf of the Board of Education of United Township High School, we respectfully request that the City Council of East Moline renew the agreement, as-is for at least ten (10) years. After a lengthy discussion, a motion was made by Alderman Puentes, seconded by Alderman Meredith, to concur with the recommendation. Discussion. Alderman Westbrook asks Alderman Puentes to consider amending his motion to "lock" the amount of $99,000 as the annual amount dedicated to the pool operation from the City. Additional discussion. Alderman Puentes explains his motion; asks if he can change his motion to table the issue until a more definite amount can be determined and then bring the issue back for consideration. City Attorney Phares asks Alderman Puentes if he wants to withdraw his motion to approve and then move to table the issue. Alderman Puentes withdraws his motion to concur with the recommendation. Alderman Meredith withdraws his second. Alderman Puentes moves to table the issue until the next Committee-of-the-Whole meeting. Alderman Meredith seconds the motion. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes and Moreno. Motion carried. SILVIS INTERGOVERNMENTAL AGREEMENT BACKGROUND AND DISCUSSION: The City received a correspondence from the City of Silvis requesting assistance with the improvement of an intersection located in East Moline on 19th Street near the entrance to Twin Oaks. City staff , working with representative of the City of Silvis, have developed an Intergovernmental Agreement (IGA) relating to this particular intersection. A draft of the negotiated Intergovernmental Agreement concerning the intersection is presented. RECOMMENDATION: It is the recommendation of city staff to approve this Intergovernmental agreement and direct staff to draft a Resolution for council consideration. BUDGET IMPACT: None. Committee-Of-The-Whole/2-07 – Page Three East Moline City Administrator Rich Keehner introduced Silvis City Administrator Jim Grafton, to present the proposal. Mr. Grafton explained the proposal as contained in the agreement. Mr. Grafton gave a brief history of the development of the Twin Oaks area and the need for an improved intersection. Mr. Grafton presents the Intersection Design Study as presented to the Illinois Department of Transportation. Mr. Grafton indicates that both City Attorney's (East Moline and Silvis) have reviewed the agreement. A lengthy discussion was held concerning the traffic patterns of the intersection; types of traffic, etc. A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to table the issue for two weeks for additional information. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes and Moreno. Motion carried. LEGISLATIVE REVIEW: Alderman Meredith presented the following information: All City Ordinances and Resolutions passed by the City Council will have an effective date attached to it; a date which the Ordinance/Resolution was implemented/effective. If an Ordinance/Resolution that has been approved by the City Council, but has not been implemented by the City of East Moline, the City Council will be informed why such Ordinance/Resolution has not been initiated, accompanying its lack of effective date. These proposed Ordinances will be monitored by the City Clerk of East Moline and the Internal Audit Committee. This Ordinance would aid future City Council's on all other Ordinances/Resolutions passed, but which have not been addressed by City Staff. For example: the Water Rates issue that left the City Council uninformed and "holding the bag" so-to-speak. This simple "checks and balances" ordinance will greatly enhance the security that all Ordinances/Resolutions passed by the City Council of East Moline will be adhered to, or, if not, the City Council will be made aware of all those outstanding Ordinances/Resolutions. This Ordinance will also provide substance to the Citizens of East Moline. That we as a City Council have addressed the latest non-implementation issue that involved a lack of action on water rate increases by City Staff and that there needs to be, on record, documentation to ensure that this does not happen again. This passed Ordinance will protect the taxpayers of East Moline from further, "failure to implement passed Ordinances/Resolutions". Alderman Meredith requests that any Ordinance/Resolution addressing this item be effective immediately upon passage. RECOMMENDATION: Adopt as policy (Ordinance/Resolution). BUDGET IMPACT: No immediate expenditure. Long range enhancement of fiscal responsibility. City Attorney William Phares asks who , specifically, will be responsible to monitor the actions of the City Council to insure that the Ordinances/Resolutions are carried out. Mayor Thodos recommends that it be a committee, rather than an individual, which monitors the implementation of Ordinances/Resolutions, similar to the Internal Audit Committee. Committee-Of-The-Whole/2-07 – Page Four A lengthy discussion was held on the various options and methods of implementing the Legislative Review. A motion was made by Alderman Heiland, seconded by Alderman Moreno, to table the issue until the March 5th, 2007, Committee-of-the-Whole meeting. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes and Moreno. Motion carried. ADOPTION OF THE 2003 EDITION OF THE INTERNATIONAL FIRE CODE: (Lieutenant Jay McCowan, East Moline Fire Department) BACKGROUND AND DISCUSSION: The City currently has adopted the International Fire Code, 2000 Edition, and it is recommended that the 2003 Edition be adopted now by the City, with certain specific provisions amended with respect to the City of East Moline. Lt. McCowan presented a draft of an Ordinance adopting the 2003 EDITION OF THE INTERNATIONAL FIRE CODE. A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to approve the request and forward the Ordinance to the City Council. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes and Moreno. Motion carried. SWAG GRANT: (Willemarck) BACKGROUND AND DISCUSSION: The Maintenance Services Department has applied for and received a $21,431 grant from the Rock Island County Solid Waste Management Agency (RICWMA). It is called a SWAG for Solid Waste Agency Grant. The only restrictions of the Grant are that the funds have to be used for refuse or recycling issues only. The Special Service Area (SSA) Committee has requested the use of $7.000 of these funds to purchase 22 new refuse containers for the downtown area. The SSA Committee will donate $10,900 towards the purchase of these refuse containers, which brings the total cost to $17,900. RECOMMENDATION: Purchase 22 new refuse containers for the Downtown area at a total cost of $17,900, of which $7,000 of the SWAG money will be allocated toward the purchase. BUDGET IMPACT: $7,000 of the SWAG money A motion was made by Alderman Heiland, seconded by Alderman Kelley, to concur with the request. Discussion: Alderman Westbrook asks about the additional $14,000. Mr. Willemarck responds that various aspects of public information and recycling are being considered. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes and Moreno. Motion carried. Committee-Of-The-Whole/2-07 – Page five RECOMMENDATION FOR EVENT APPLICATION FORM: (Liebson) BACKGROUND AND DISCUSSION: At the August 21, 2006, Committee-of-the-Whole meeting, the City Council discussed the costs, both financially and in manpower, of using city materials and/or staff for community special events. This issue was brought to department heads at the December staff meeting, along with copies of the East Moline, Moline, and Rock Island special event forms, and Mr. Liebson solicited comments for staff afterwards regarding these forms. Mr. Liebson also solicited comments from the Citizens Advisory Committee (CAC) regarding the same forms. The recommendations of the CAC take into account the comments of staff. RECOMMENDATIONS: Approve the revised event application form that incorporates the recommendations of the Citizen's Advisory Committee, as a Resolution or Ordinance. BUDGET IMPACT: Unknown. However, the cost to the City should presumably be less than is currently borne for these events, since the City is reducing the amount of services and/or staff time it is providing free. Alderman Westbrook comments on the fee scale and who would determine the fee. Alderman Westbrook also comments on the need for guidelines on the fee schedule. A motion is made by Alderman Westbrook, seconded by Alderman Kelley, to table the issue (discussion) and return to the Committee-of-the-Whole when staff returns more information on the guidelines. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes and Moreno. Alderman Puentes voted "pass". Motion carried. PURCHASE OF 75-FOOT HEAVY DUTY AERIAL TRUCK: (R. DeFrance) (This item was removed from the Committee-of-the-Whole agenda and addressed at the regular City Council meeting.) ADJOURNMENT A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to adjourn the Committee-Of-The-Whole meeting. Upon roll call, the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes and Moreno. Motion carried. 9:10 p.m. (Mayor calls for a short break.) Minutes taken and submitted by, _______________________________________ Richard Van Raes, Deputy City Clerk
Go back to the Committee of the Whole 2007 page
Back to the Committee of the Whole Main Page