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       MINUTES OF THE MEETING OF THE MAYOR
AND THE COMMITTEE-OF-THE-WHOLE
OF THE CITY OF EAST MOLINE, ILLINOIS

FEBRUARY 4, 2008

 

ROLL CALL

Mayor Thodos called the meeting to order and directed Deputy City Clerk Richard Van Raes to call the roll.  The following Aldermen were present:  Helen Heiland, Luis Puentes, Luis Moreno, Cheri Bustos, David Kelley, Roseann Cervantes, Gary Westbrook, and Mayor Thodos.   7:15 p.m.  

ADDITIONS/CORRECTIONS TO AGENDA

None   

VILLAGE OF MILAN – ADDITION OF TERRITORY TO THE ILLINOIS QUAD CITY ENTERPRISE ZONE (Mr. Keehner)   

The Village of Milan is requesting the addition of territory to the Illinois Quad City Enterprise Zone.  The opening of the Veteran's Memorial Bridge at Carr's Crossing, created a surge of interest for development along the Parkway.  The Village of Milan has several projects and would like to expand the Enterprise Zone to include the east side of the Milan/Rock Island Parkway.    The project details, map showing location of the projects, and excel spreadsheet showing previous Quad City Enterprise Zone projects and available square miles remaining within the zone were distributed to the committee.                    RECOMMENDATION:  Approve the addition of territory to Illinois Quad City Enterprise Zone and instruct City Staff to draft a resolution amending the Enterprise Zone Intergovernmental Agreement, to draft a revised Enterprise Zone Intergovernmental Agreement, and to draft an Ordinance amending Ordinance 88-22 establishing the original Illinois Quad City Enterprise Zone.   BUDGET IMPACT:   None   The projects under consideration for the area are: Blackhawk State Bank The first phase of this project is the construction of a new branch for Blackhawk State Bank at the corner of Indian Bluff Road and the Milan – Rock Island Parkway.  The bank initially purchased 8.88 acres, at a cost of $1.8 million, with the new branch being located on approximately a two-acre site. The remaining acreage has been re-plated (5 out-lots) for development and the bank plans on marketing this property once the new branch project is complete. Completion date for this project is March, 2008.   The new branch will offer similar services as other locations, but will also be the first to include a Trust Department.  The building will be approximately 7k square feet (two-story) at a cost of $1.9 million.  The branch will employ initially 25 and is expected to add an additional 13 positions over the next 5 years.   Jackell, LLC The second phase of the development will be the Beltway Commons, which is located directly north of the Blackhawk State Bank project, this project will be located 6.04 acre, and will contain four commercial lot developments that will focus on office, retail and light/clean manufacturing.  The first site will be 8,500 square feet and will employ 10.  Project financing has recently been obtained and estimated ground breaking is anticipated for summer of 2008.  The remaining three developments will range from 10k to 15k square feet in size, and will be built out over the next two years.  At this time it is impossible to calculate how many positions will be generated.  Estimated total project cost is $7.5 million.   Total usage of zone for both projects will be 14.92 acres, or 0.0233 square miles of Enterprise Zone.  This will leave a balance of 5.2788 square miles in the existing Illinois Quad City Enterprise Zone.   A motion was made by Alderman Heiland, seconded by Alderman Westbrook, to concur with the request.  Upon roll call the following voted in favor:  Heiland, Puentes, Moreno, Bustos, Kelley, Cervantes, and Westbrook.  Motion carried.   ROCK ISLAND COUNTY – ADDITION OF TERRITORY TO THE ILLINOIS QUAD CITY ENTERPRISE ZONE (Mr. Keehner)  The County of Rock Island is requesting the addition of territory to the Illinois Quad City Enterprise Zone.  Rock Island County has a project involving Deere and Company.  Deere and Company intends to construct a new aircraft hangar at the Quad City Airport.    The project details are as follows: Proposed Location:  Approximately 12.666 acres just east of 54th Street and south of 69th Avenue in the northwest portion of the Quad City International Airport.   Site Square Mileage:  0.01978 square miles, leaving approximately 5.1680 square miles remaining for additional Enterprise Zone expansion.   Description:  Deere & Co. is planning to construct a new 75,000square feet hanger to house and maintain the company's corporate aircraft.  The existing hanger located on 74th Avenue on the south portion of the Quad City International Airport no longer meets aircraft requirements.  Deere & Co. will lease the land from the Metropolitan Airport Authority under a 20-year lease agreement with renewable options.   Airport officials believe a new hanger by Deere & Co. will raise the airport's profile, provide additional revenue and free up existing hangar for another tenant.   Construction Time Period:  Weather permitting, construction is expected to begin spring of 2008 and be completed late summer/early fall of 2009.   Job Creation/Retention:  55 to 80 construction jobs will be created while 23 will be retained.   Investment:  $15 million.   Incentives Requested:  Sales tax exemption on building supplies and building permit fees waived.   RECOMMENDATION:  Approve the addition of territory to Illinois Quad City Enterprise Zone and instruct City Staff to draft a resolution amending the Enterprise Zone Intergovernmental Agreement, to draft a revised Enterprise Zone Intergovernmental Agreement, and to draft an Ordinance amending Ordinance 88-22 establishing the original Illinois Quad City Enterprise Zone.   BUDGET IMPACT:   None               A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to concur with the request and forward to City Council.  Upon roll call the following voted in favor:  Heiland, Puentes, Moreno, Bustos, Kelley, Cervantes, and Westbrook.  Motion carried.    2008 CAPITOL IMPROVEMENT PLAN    (Mr. Kammler) A draft Capital Improvement Plan (CIP) for 2008 was presented by Director of Engineering Kammler and Assistant Director, Rick Mc Daniels.  Among other projects, the presentation included proposed scope of work and cost estimates for two significant Street/Utility projects:  8th Street (20th -25th Avenue) 25th Avenue (7th – 8th Street), and Morton Drive (19th – 27th Street).   Included in the lengthy presentation was an explanation of the process of how projects were chosen, the progress of a "Five Year Plan", the "ranking" of selected projects, details of the Morton Drive and 25th Avenue projects.  Alderman Bustos asks about including sidewalks.  Mr. Kammler indicated some of the problems with sidewalks.    Mr. Kammler reference the sidewalk program Capital Improvement Program.  Mayor Thodos comments on the Plan and the positive improvements to the City.  City Attorney Phares comments (approves) of the inclusion of sidewalks on Kennedy Drive.  Mr. Kammler comments on the participation of the Illinois Department of Transportation (IDOT).  Mr. Kammler continues with comments on elements of the C.I.P.  Leath "Chip" Drake, Director of Water and Wastewater Facilities, presents information on a water and wastewater plant improvements, Finance Director Jim Hughes asks about new water meters.   This item presented for information and discussion.  No action was taken by the committee.   UTILITY TRUCK BIDS (Mr. Willemarck) The Sewer Collection Department received competitive bids for a utility truck.  This truck is to replace a 1997 utility truck with 151,223 miles.  The bids are as follows:   Lujacks of Davenport     $32,783 less trade of $3,521 = $29,262 Geiser of Roanoke          $33,798 less trade of $7,041 = $26,759 River City of Davenport $30,552 less trade of $4,552 = $26,000 Reynolds of East Moline $30,374 less trade of $4,500 = $25,874   RECOMMENDATION: Accept low bid of $25,874 from Reynolds Ford of East Moline. BUDGET IMPACR: $25,874 from Sewer Collection budget, line item 31.6.0514.000.33, Motor Pool Purchases. This is a budgeted item.   A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to concur with the recommendation.  Upon roll call the following voted in favor:  Heiland, Puentes, Moreno, Bustos, Kelley, Cervantes, and Westbrook.  Motion carried.    ILLINOIS MUNICIPAL LEAGUE PENSION RESOLUTION  (Mr. Hughes) Over the past several years there have been a number of pieces of legislation that have improved the benefits paid to the Downstate Police and Fire Pension Funds.  There were changes increasing benefits and also changes in the make-up of the Fire Pension Board.  Two years ago "Drop" legislation was proposed, which would allow an employee to retire and receive pension benefits, but continue working.  It was proposed as a "no cost" change.  After actuarial assessment of the proposed legislation it was found that this change would have created an enormous liability for each municipality.  The Illinois Municipal League is requesting that each municipality who have Downstate Police and Fire Pension funds adopt a resolution of support urging the General Assembly to embrace sensible pension reforms in the areas of ethics reform, professionalization of fund management, public sunshine and disclosure of pension board activity, conflict-of-interest restrictions, accountability measures, improved cost impact analysis, meaningful regulation and enhanced local government funding authority.   RECOMMENDATION:  Adopt this proposed resolution.  The City of Moline will be adopting on February 5th and the City of Rock Island will be adopting February 4th.   BUDGET IMPACT: None stated.   Finance Director, Jim Hughes reviews part of the resolution and recommends adoption of the resolution.  Mr. Hughes summarizes the background on the Fireman's Pension Fund.   Mayor Thodos comments on the resolution and comments on articles in the Illinois Municipal Review.  Mayor Thodos also notes a letter received from Mr. Greg Eldon, President of I.A.F.F. Local 929.   Mr. Hank Jones, Firefighter and Vice-President of I.A.F.F. Local 929, addressed the committee.  Mr. Jones notes that there are other perspectives to the IML position.  East Moline's pension is very well managed and should be an example for the rest of the State.  Mr. Jones requested that the issue be tabled for two weeks in order to give a presentation on the East Moline pension fund. Discussion on the text of the resolution.  Mayor Thodos comments on pension funds and the IML resolution and other City finance issues.   A motion was made by Alderman Puentes, seconded by Alderman Cervantes, to table the issue for two weeks.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, and Cervantes.  The following voted against:  Heiland, and Westbrook.  Motion carried. 5-2.         ADJOURMENT: A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to adjourn the Committee-of-the-Whole meeting.  Upon roll call the following voted in favor:  Heiland, Puentes, Moreno, Bustos, Kelley, Cervantes, and Westbrook.  Motion carried.  8:30p.m.     Minutes taken and submitted by,  _________________________________
Richard Van Raes, Deputy City Clerk

 

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