MINUTES OF THE MEETING OF THE
Mayor Moreno called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, John Thodos, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley, and Crotis Teague. 7:55p.m.
MADD Dash Event (Steve Verdick)
Mothers Against Drunk Driving (MADD) is seeking permission to hold the 2nd Annual MADD Dash Event Run/Walk in the City of East Moline. This event will kick off National Crime Victims Week and will take place on Saturday, April 20th, 2002 at 8:30a.m. The Race will once again begin at First Christian Church, 3501 7th Street. Recommendation: Approve the request. Budget Impact: No cost to the City. Mr. Robert Dunham representing MADD, addressed the City Council, asking them to support this effort.
A motion was made by Alderman Thodos, seconded by Alderman Kelley to concur with the request as presented. Upon voice vote all in attendance voted in favor. Unanimous
42nd Avenue Name Change (Steve Verdick)
For several years the Friends of the Avenue have been working to find ways to improve Economic Development opportunities and awareness along 42nd Avenue in East Moline, Colona Road in Silvis, and 23rd Avenue in Moline. To improve marketing efforts it has been suggested that the Street Names all be changed from their current designations to “Avenue of the Cities”. In a 1994 resolution, the East Moline City Council approved a resolution to ask the Illinois Department of Transportation (IDOT) to add the Avenue of the Cities designation. Now Friends of the Avenue are asking all three cities to request that IDOT replace the current designation with “Avenue of the Cities”. Recommendation: In addition to consideration of this request by Friends of the Avenue, consideration should be given to the positive or negative effect for residents living along 42nd Avenue, the Post Office, and Emergency response personnel. Budget Impact: No cost to the City for new signs. Mr. John Corellis, a Board Member of Friends of the Avenue addressed the City Council, explaining how this would be beneficial for all the Cities involved, also answered questions.
A motion was made by Alderman Thodos, seconded by Alderman Meredith, to approve the request contingent upon the City of Moline, and City of Silvis Councils approving a resolution as well. Upon voice vote all in attendance voted in favor. Unanimous.
Panther Pant Event (Steve Verdick)
The United Township High School Booster Club is seeking permission to hold its 10th Annual Panther Pant Road Race on Saturday April 27, 2002. 1st race will start at 8:10a.m. And the 2nd race will start at 8:30a.m. Recommendation: To approve the request. Budget Impact: No cost to the City.
A motion was made by Alderman Moreno, seconded by Alderman Doose, to approve the request as presented. Upon voice vote all in attendance voted in favor. Unanimous.
Foremost Packing Equipment (Bruce Willemarck)
There is equipment, tools, and trailers, a pickup truck and other items on site at the Foremost Packing Site. We need to remove these items before the demolition of the building. These materials can be scraped, sold and or kept for use by the City. Requesting that authority be given to the City Administrator to decide which items should be sold or scraped so the area can be cleaned before demolition begins. Recommendation: Give permission to the City Administrator to sell valuable items and scrap non-sellable items. Budget Impact: Use of city personnel to organize the sell and scrap of materials. Unknown revenue amount from possible sale of items.
A motion was made by Alderman Thodos, seconded by Alderman Moreno, to approve the request as presented. Upon voice vote all in attendance voted in favor. Unanimous.
No Parking, 1800 Block 18th Avenue, North Alley (Chief Freeman)
The North Alley of the 1800th Avenue is nearly constantly congested with cars parked at a makeshift garage. The Police Department has received numerous complaints about parked cars. This is also a heavily traveled alley due to other businesses operating on both ends of the alley. Recommendation: Create an ordinance forbidding any parking in the alley. All parking would then have to be off street. Direct the Street Department to erect “No Parking In Alley” signs. Budget Impact: Cost of Street Signs
A motion was made by Alderman Moreno, seconded by Alderman Kelley, to approve the request as presented. Upon voice vote all in attendance voted in favor. Unanimous.
Retain Auditors (Alderman Meredith)
The City of East Moline has retained Carpertier, Mitchell, Goddard & Company to complete the mandated City Audit for the past 7 years. Carpentier, Mitchell was retained on a three-year contract, and then on a one-year basis to complete the GASB 34 requirements. The Internal Audit Committee has met and it is their recommendation to again enter into three-year contracts with our auditors. They requested a proposal from only Carpentier, Mitchell Firm. The bid appeared reasonable to the Committee and they did not solicit further bids. The bid is as follows: Fiscal Year Ending 2002 Base Fee $24,000, 2003 Base Fee $24,800, and 2004 Base Fee $25,650. GASB 34 Compliance $10,000 to $15,000 annually. The Finance Department will continue to perform as many GASB 34 compliance requirements as possible to reduce the cost to the City. Recommendation: To retain the CPA Firm of Carpentier, Mitchell, Goddard & Company for three years to complete the City’s Annual Audit. Budget Impact: Paid from the Audit Fund, which is funded by the Annual Tax Levy. Mr. Dave Gusse of Carpentier, Mitchell, Goddard & Company addressed the Council, expressing his appreciation to the City of East Moline for the vote of confidence and they look forward to a working with them in the future.
A motion was made by Alderman Heiland, seconded by Alderman Moreno, to retain the CPA Firm of Carpeniter, Mitchell, Goddard & Company for three (3) years to complete the City of East Moline annual audit. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Thodos, Moreno, and Doose. Motion carried.
Water Plant Improvement Bonds (Jim Hughes)
The City of East Moline has been mandated by the Federal EPA to make improvements at the Water Plant. It is estimated to cost $3,000,000 for these repairs. At this time the water funds do not have these reserves. It will be necessary to issues General Obligation (Alternate Revenue/ Water Revenue) Bonds. The City will need to retain advisors for this bond issue as we have done in the past. Mr, Hughes recommended that we continue to retain Paul Marengo of Schiff Hardin and Waite for out bond counsel and Kevin McCanna of Speer Financial for our bond advisor. We have used these two individuals for many years. The cost would be as follows: Schiff Hardin & Waite $2,000 - $2,500 for just the authorizing ordinance. Speer Financial $20,000 not to exceed for entire bond issue. After approval of our advisors; staff will begin the bond issuance process. Recommendation: Retain Paul Marengo and Kevin McCanna for the issuance of these bonds. Budget Impact: There are no monies in the water fund and this improvement will take a substantial water rate increase.
A motion was made by Alderman Moreno, seconded by Alderman Teague, to retain Paul Marengo of Schiff Hardin & Waite to be our bond counsel and Kevin McCanna of Speer Financial to be our bond advisor on this bond issue, and direct staff to begin the bonding process not to exceed Five (5) Million Dollars. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Thodos, Moreno, and Doose. Motion carried.
A motion was made by Alderman Kelley, seconded by Alderman Thodos, to adjourn the meeting. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Thodos, Moreno, and Doose. Motion carried. 8:35p.m.
Minutes taken and submitted by,
Arletta D. Holmes, City Clerk
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