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MINUTES OF THE MEETING OF THE MAYOR AND THE
COMMITTEE-OF-THE-WHOLE

OF THE CITY OF EAST MOLlNE ILLINOIS
JANUARY 20, 2004
ROLL CALL Mayor Moreno called the meeting to order and directed City Clerk Arletta D. Holmes to call the roll.  The following Aldermen were present:  Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley and Crotis Teague.   7:00p.m.   

PAWN BROKER ORDINANCE  (Chief Freeman) Chief Freeman presented to the City Council an updated Ordinance to regulate Pawn Brokers within the City of East Moline for the Councils consideration (See Attachment).  
Recommendation:  Adopt the Ordinance as presented.
Budget Impact:  None   A motion was made by Alderman Teague, seconded by Alderman Moreno, to concur with the recommendation as presented. Upon voice vote all those in attendance voted in favor.  Motion carried.  

LANDFILL PROPERTY SALE  (Steve Verdick) On December 15th the City received a check from James Ellis in the amount of $229,967.50 for the purchase of 65 acres of property adjacent to the former City Landfill.  These funds are not restricted and can be used for many purposes.  On January 2, 2004 a memo was sent to all parties involved (Mayor, Alderman, City Staff and Park Board Members).  Listed below are the following recommendations for the use of the funds received.   

Park Fund to receive a total of  $169,967 for the following uses; Park Capital Improvements $144,967, Grant Match for Bike Path  $20,000 and WIU Park Study $5,000.   The Park Capitol Improvement Fund also has a current balance of $25,000 to use for park improvement, which would increase the total amount to about $194,967.  A contribution from the Rotary Club for improvements at Radden Park will also be made.  The $144,967 allocated to Park capitol improvements is subject to the following terms (See Attachment).  

Fire Department to receive a total of $20,000 to purchase Thermal Imagers (2)   Economic Development Fund to receive a total of $40,000 for Q. C. Development Group Marketing (2 years)  
A lengthy discussion was held regarding this issue by the Mayor, Aldermen, City Staff, Park Board Members, and Citizens, the different points of discussion included the following,  
·        Park Board should receive all of the monies from the sale of the property
·        Parks are in desperate need of improvements and maintenance
·        Replacement of equipment that is 60-70 years old in some parks and liability issues
·        Committed to finding matching grants for park projects
·        Referendum would not pass due to the economic situation we are now faced with
·        There isn't going to be another opportunity for the parks to gain any money
·        Willing to loan the City $60,000 for the various departments, repayable in 2 years
·        The City initially purchased the property at $1,000 an acre, investing $65,000
·        The money should be shared to benefit the entire City, with the parks getting the majority of the funds ·        Fire Department is in need of Thermal Imagers and physicals for staff
·        Q.C. Development Group is instrumental in assisting the City by obtaining grants and marketing the area ·        Park levy is at the maximum that we can tax 7.5%
·        Loan of $60,000 unacceptable   After much discussion a motion was made by Alderman Moreno, seconded by Alderman Doose, that the entire amount of $229,967.50 of the Park Funds go for capitol improvement as well as the Grant Match and the WIU Park Study.  Upon roll call the following voted in favor:  Puentes, Moreno, Doose, Meredith, Kelley.  Opposed:  Teague and Heiland.  Motion carried.  5-2  

ENGINEERING SELECTION
  (Dean Piatt) After having reviewed Statement of Qualifications from various engineering firms, H R Green meets our needs.  We can reduce our utility expense and get better plant performance and control by installing VFD (Variable Frequency Drives) on our aeration and return activated slude motors.  
Recommendation:  Approve H R Green to draw up the specifications and obtain bids for project. 
Budget Impact:  Proposed Engineering services are $8,634.00 and are available in the most recent Water Bond.   Mr. Lauper, H R Green has increased their fees we would like this item tabled so we can  re-negotiate the fee with H R Green.   A motion was made by Alderman Heiland, seconded by Alderman Moreno, to table this item until the next Committee-of-the-Whole Meeting on February 2, 2004.  Upon voice vote all those in attendance voted in favor.  Motion carried.  

MINIMUM WATER BILL  (Jim Hughes) The committee members are Alderman Puentes, Alderman Heiland, Bill Norman, Henry Plude, and Ms. Aldrin.  The consensus of the committee was to keep the minimum water usage at 400 cubic feet per month.  As we started this project there were two assumptions, the first that there were many of our residents who were affected by the high minimum usage amount.  Secondly, that the fixed cost to provide water and sewer to each home in East Moline was under $30.00.  Only 15.47% of the residents are affected by the minimum usage amount.  All these percentages were averaged and a fixed cost amount was determined. This amounted to over $50.00 on a minimum usage of 400 cubic feet per month.   Recommendation:  To maintain the minimum water usage system we now use. 
Budget Impact:  The amount of the billing fee is not accounted for as the bills are now issued; water and sewer revenues are now $237,000 short.   After much discussion, question and comments a motion was made by Alderman Heiland, seconded by Alderman Puentes, to maintain the minimum water bill as is.  Upon voice vote all those present with the exception of Alderman Moreno voted in favor.  Motion carried. 6-1.  

ADJOURNMENT
A motion was made by Alderman Doose, seconded by Alderman Puentes, to adjourn the meeting.  Upon roll call the following voted in favor:  Puentes, Moreno, Doose, Meredith, Kelley, Teague and Heiland.  Motion carried.    8:30 p.m.  

Minutes taken and submitted by, 
                                                                       
Arletta D. Holmes City Clerk  

 

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