MINUTES OF THE MEETING OF THE
Mayor Ward called the meeting to order and directed the City Clerk Bobbi-Sue Huntoon to call the roll. The following Alder People were present: Carol Doose, David Kelley, Gary Kelley, Crotis Teague and John Thodos and Joe Moreno. Alder woman Helen Heiland was absent.
EAST MOLINE CENTENNIAL COMMITTEE (MAYOR WARD)
The City of East Moline was incorporated as a Village in 1903, therefore we will celebrate our centennial in 2003. The Citizens Advisory Committee has sent a letter recommending that a planning committee be formed to prepare for the event.
A motion was made by Moreno, seconded by Thodos to concur with the recommendation by the CAC to form a Centennial committee as soon as possible and bring it back to the full council for consideration. Upon voice vote all present voted in favor. Motion carried.
SOCCER CLUB IRRIGATION REQUEST (VERDICK)
At the C.O.W. on 11-15-99 the East Moline Silvis Soccer Club requested that the City consider assisting then with the irrigation of two soccer fields at Northeast Park. The recommendations given by the City Staff for consideration are as follows.
1-The irrigation of the soccer fields at Northeast Park will be done by using the city water supply. 2- The soccer club will pay the estimated cost of $18,480-$26,620 to install a 6 inch water main to be installed from 4th avenue to the soccer club concession stand. This payment may be by cash or in-kind work. The City will pay for the cost of the fire hydrant, water meter, and back-flow valve, and if possible will haul material and provide traffic control devices if 4th avenue needs to be dug up due to the water main extension, The estimated cost of these items is $2,400-$3,400. 3- In lieu of a cash match to the soccer club for the estimated $18,400-$26,620 cost of the water main, the City will waive the water fees during the term of the current lease agreement (expires July 1, 2012) subject to the amounts each year as shown in item 4 below. The payment of water fees will be re-negotiated after such date. 4- The water provided at no cost will be limited to an average of 500,000 gallons per field each year (estimated cost of $650/field/year). Any water usage greater than that amount will be paid by the EMSSC based upon the lowest usages fee charged by the City. The City will invoice the soccer club in November of each year, with payment due in 30 days. 5- The EMSSC will pay for the entire estimated $34,000 cost of the site grading and irrigation system for the two eastern fields if the club chooses to do the work prior to the Park Board capital improvement budget being approved and funded by the City Council. 6- The Director of Engineering Services and Director of Maintenance Services must give final approval to the specifications of the water main and irrigation system. The City will be responsible for all future maintenance and repairs of the water main and irrigation system after the system had been given final installation approval by the City.
A motion was made by Thodos, seconded by Moreno to have the City Attorney draft an amendment to the lease agreement and bring back to the full council for consideration, adopting the lease agreement. Upon roll call the following Alder People voted in favor: Doose, D. Kelley, G. Kelley, Teague, Thodos and Moreno. Motion carried. 7:30 p.m.
BARSTOW FIRE DISTRICT AGREEMENT (DeFRANCE/HUGHES)
Staff and Fire Union representatives have met with the Barstow Fire Protection District on several occasions in the past year to develop an agreement that is suitable to all parties involved regarding coverage and compensation for fire protection services. This agreement relates to the financial aspects of annexation only. The combined operation of both fire departments at an emergency is currently governed by the Rock Island County Mutual Aid Agreement and shall remain so.The plan for consideration is as follows. 1- When the City annexes property in the District, the property would no longer be a part of the District. In order to keep the district financially whole the city would reimburse the District 100% of the tax levy collected by the District, based on the last assessment prior to annexation, and would increase annually based on the Consumer’s Price Index (CPI). 2- For non-TIF and unimproved vacant land that has been annexed, the reimbursement paid to the District would be calculated as above. If and when improvements are made, the additional reimbursement will be based on the valuation of the building permit that has been filed with the City. If the improvement has been made to property that has municipal water and or sewer, the improvement will be deemed as a result of infrastructure improvements, ans the District will receive an equivalent levy of 5 cents per $100.00 of equalized assessed valuation. If there are no public utilities to this property the District will receive reimbursement of 100% of the extended tax levy rate for fire protection, for the reimbursement. 3- For vacant land that is annexed, and the City Council deems to be included in a Tax Increment Financing District (TIF) the District reimbursement will be calculated as outlined in item #1. When improvements are made to these properties all incremental tax revenues will be held in a special TIF fund to be used as provided by statute. Neither the City’s or the District’s fire departments will receive any of the incremental revenues. 4- If a taxpayer is brought into a TIF area that the Fire Chief of the City deems creates a need for specialized equipment of supplies for the City of the District, the City will supply the District with the specialized equipment of supplies. 5- The City will not be responsible for any debt incurred by the District after September 1, 1999. 6- The City will offer to provide EMS protection for any property that is disconnected by annexation. 7- The District may at anytime determine that it cannot provide specific services to the citizens and the property of the District. The District may contract those services with others at its own expense. Property that has been previously annexed, or disconnected District property that the City has been providing fire and EMS service to, protection would be the sole responsibility of the City. The District reserves the right to request negotiation with the City at any time to assume any and all responsibility of fire and EMS protection and associated services to the citizens and property in the District. The City has the right of "first refusal" to provide fire and EMS protection to any property in the District , before fire and EMS protection for the property is contracted to another district, If the City assumes fire and EMS protection the District would forfeit all future revenues to the City. 8- The City may participate in the evaluation process of the operations of the District and its performance. The City may attend periodic training sessions of the District. The City will offer certain training for the volunteers in areas that the City feels would be appropriate to maintain or improve fire protection for City annexed property. 9- This agreement is in addition to and does not supersede the "Fire Hydrant Agreement" dated June 19, 1996. 10- It is agreed that this agreement shall be binding upon the parties approval by the governing boards of the City and the District, and may be terminated by either party after May 1, 2004, upon 90 days written notice to the other parties. 11- Written notification shall be mad to the parties as follows: To the City, Fire Chief East Moline Fire Department 915 16th Ave East Moline IL 61244; To the District Barstow Fire Protection District, 108-186th St P.O. Box 124 Barstow IL 61236.
A motion was made by Thodos, seconded by Doose to approve the agreement with the Barstow Fire Department and direct the City Attorney to draft the necessary papers and have the Mayor and City Clerk sign them, and pass on to the full council for consideration.Upon roll call the following Alder People voted in favor: Doose, D. Kelley, G. Kelley, Teague, Thodos and Moreno. Motion carried. 7:45 p.m.
YARD WASTE FEES (WILLEMARCK)
The charge for a yard waste sticker has been $1.00 for the last 5 years. Over this time, expenses for the yard waste program have increased. Examples of why the raise is needed includes, employee wages and benefits, operational costs for gasoline, oil , vehicle repairs, tires. The landfill fees in 1996 were $18.00/ton, 1997 fees were $18.54/ton a 2.9% increase of $0.54/ton. In 1998 landfill fees were $19.28/ton an increase of $0.74/ton. In 1999 landfill fees were $21.20/ton a 9.1% increase of $1.92/ton. In 2000 the landfill fees are $23.34/ton a 9.2% increase of $2.14/ton. And in 2001 the landfill fees will be $25.65/ton a 9.0% increase of $2.31/ton. A survey of local Illinois Community’s yard waste stickers costs are currently: East Moline $1.00, Hampton $1.25, Moline $1.25, Silvis $1.50, Rock Island $1.50. The recommendation is to raise the price of an East Moline yard waste sticker from $1.00 to $1.25. A $0.25 raise per sticker would increase revenue approximately $4,000 to $5,000 per year. With the 0.25 increase, sales of yard waste stickers would subsidize approximately 50% of East Moline’s yard waste program costs. The other 50% cost comes from the General Fund. A motion was made by Teague, seconded by G. Kelley to increase the sticker fee by $0.25 to $1,25 per sticker to start March 1, 2000.
A motion was made by Teague, seconded by G. Kelley to increase the yard waste sticker fee by $0.25, to $1.25 per sticker, effective March 1, 2000, to be passed on to the full council for consideration. Upon roll call the following Alder People voted in favor: Doose, D. Kelley, G. Kelley, Teague, Thodos and Moreno. Motion carried.7:52 p.m.
FIRECRACKER RUN AND Q.C. MARATHON REQUESTS (VERDICK)
The Firecracker Run and the Q. C. Marathon are events that have been held in East Moline for several years. Along with the parades on July 4th and Labor Day they help promote the City by attracting many people. In the past, City Departments have incurred some expenses in overtime to assist with these events, A decision needs to be made concerning whether this policy will continue in 2000. City Staff recommends that we continue to support the events as we have in the past,, however we should document our expenses to have better knowledge of the costs.
A motion was made by Thodos, seconded by Teague to adopt the recommendation and pass on to the Full Council for consideration. Upon roll call the following Alder People voted in favor: Doose, D. Kelley, G. Kelley, Teague and Thodos. Voting pass Moreno. 5/1, pass goes with the majority 6/0. Motion carried.
AMENDMENT TO BUILDING CODE (DICKEY/PHARES)
AMENDMENT TO HOUSING CODE (DICKEY/PHARES)
The Building Inspection Department is recommending adoption of an amendment to the Building Code by the City Council.
An ordinance amending Chapter 1, entitled Building Code, of Title 4, entitled "Building Regulations" of the City Code of the City of East Moline of 1984 as amended.
An ordinance amending Chapter 2, entitled Building Code, of Title 4, entitled "Building Regulations" of the City Code of the City of East Moline of 1984 as amended.
A copy of the codes is available at the inspection department.
A motion was made by Thodos, seconded by G. Kelley to approve both amendments to the Building code and the Housing code, effective 30 days after passing the City Council. Upon roll call the following Alder People voted in favor: Doose, D. Kelley, G. Kelley, Teague, Thodos and Moreno. Motion carried.
A motion was made by D. Kelley, seconded by G. Kelley to adjourn. Upon roll call the following Alder People voted in favor: Doose, D. Kelley, G. Kelley, Teague, Thodos and Moreno. Motion carried. 8:00 P.M.
Minutes taken and submitted by,
Bobbi Sue Huntoon, City Clerk
Copyright East Moline 2007. All rights reserved